MIT Libraries - Faculty User Group

Groundrules

Active participation by all
Listen actively
Speak in turn
Meetings start on time and end 10 mins. early to review action items and next meeting's agenda
Respect one another's opinions
Honesty is encouraged
Create an environment where ideas are freely expressed
Hold meetings only when necessary
If unable to attend a meeting, members will inform the group via e-mail to facultyusers@mit.edu, and a reply on the electronic calendar
Decision-making will be by consensus; if consensus is not reached, decide whether the chair will make the decision or if the group will vote

Roles & Responsibilities

Chair:
- builds agenda
- keeps discussion on track and on time
- obtains location for meetings
- announces any changes in meeting time and/or location
Member:
- participates fully
- listens to others
- keeps discussion on track
- takes responsibility for action items and decisions
- communicates as needed
- comes prepared for meeting
- informs group if unable to attend meeting
- respects confidentiality
Agenda Setting:
- list next week's agenda items at the end of each meeting & include in minutes
- review action items and responsibilities
- decisions about additional items added to agenda will be made by Chair
- desired outcomes included in each agenda item
- times for each item included on agenda
Minutes:
- will list action items and decisions
- minutes taker rotates alphabetically by last name
- draft posted to group for comments by end of day Monday
- Minutes-taker will post minutes to all-lib and to the committee's web page