MIT Libraries' Scheduling Toolkit
MIT Libraries' Conference Rooms (Check these first!)
Campus Activities Complex Rooms
Guidebook to Planning Events @ MIT (pdf)
The Basics
- Schedule as far in advance as possible.
- Explain that you are from the Libraries. Be deferential.
- Double-check the room's set-up and capacity.
- Find out whether you will need a key and where you must pick it up.
- Cancel any reservations you make that you won't be needing after all.
- Let diroff-lib know if the department has a policy forbidding outside departments to use the room or if you encounter other difficulties.
Before the event, always...
- Be there early to meet the caterer and verify your order. Pick up the key or check to see whether the room is open.
After the event, always...
- Clean up debris and put furniture back into place, turn off lights and lock up room.
- Remember, the only items which MIT Catering will remove are coffee urns. If you must leave before urns are picked up, make sure it is okay with the department.
- Follow any additional usage rules the department has for breakdown.
- Remember that your group represents the Libraries whenever and wherever it meets. How well you comply with usage rules can have an impact on whether we will be allowed to reserve these rooms in the future!
Feel free to contact the Office of the Director with any questions. Happy scheduling!