Groundrules:

• Participation by all members
• Share all relevant information as appropriate
• Question assumptions
• Disagree openly and respectfully
• Exchange information with staff outside committee as appropriate
• Inform chair if unable to make meeting
• Decisions to be made by consensus (consensus sometimes means that people can come to a solution that everyone can support)
• Committee meetings should be held only when necessary
• Agendas should be posted and all relevant documentation should be distributed at least 2 days prior to meeting
• Minutes should come out to the committee within 3 days and to all-lib and on web site within 5 days of the meeting
• Meetings should start and end on time
• We will actively seek topic expert

Roles and Responsibilities:

Chair:

• agenda building
• chairing the meeting
• keeps discussion on track
• location/time for meetings (there should be a standing time/place for all regular mtgs.)
• ensures that minutes are posted (email and on web) and that CIA is updated as needed
• ensures that communication happens with impacted departments or individuals not represented on the committee
• contributes ideas without dominating
• listens to others

Member:

• participates fully
• contributes and champions ideas
• communicate with other departments and individuals as needed
• listens to others
• states concerns openly
• helps keep discussions on track
• responsible for action items

Facilitator:

• does not contribute ideas or evaluate group member’s ideas
• helps committee stay on track
• makes sure everyone has a chance to participate
• handles the process of the meeting