Temporary
Locations
I.
Definition: Allows user to put a piece in a collection other
than the one specified in the Holdings statement. The check box is
located on the first tab, General Information, of each item form, accessible
in the Items and Serials modules.
II.
Uses:
a. This
is a useful option when you have a retention statement similar to: “Latest
year on Reference, earlier in Stacks.” In this instance, the
Temporary Location feature can be used instead of an additional
holdings record. By not creating an additional holdings record,
you can save time and confusion when moving items from the temporary
location to the permanent location.
b. Sometimes,
a book from one library is placed on Reserve at another library.
The Temporary Location option makes this move very simple. After applying
the Temporary Location check box, the OPAC will indicate that the item
can be found at Rotch Reserves, even though the holdings indicate that
it actually belongs to Barker. Just as easily, the checkmark can be
removed, effectively returning it to the owning library.
III.
Directions:
a. To
use the Temporary Location option, enter a new Collection into
the Collection field.
b. Enter
a checkmark in the empty Temporary Location box, and click
Update. This step ensures that the new Collection will remain
until you remove it. The last column in the Items window in the Serials
module will display a checkmark if the item has a Temporary location.
c. To remove
the temporary location and revert to the original Collection
location, simply open the item record, uncheck the Temporary
Location box, and update the item.
d. If
you are giving the same temporary location to multiple items,
you can accomplish this most easily in the Items module.
Highlight one of the items and click on the Bind/Changes button.
A window that looks like this will appear:
From the
left-hand list, select all of the items you wish to
move and click the right arrow (located between the
two windows). This will move all of the items into the right-hand window.
Once
all of the items appear on the right-hand list, highlight all
and select Changes. A form will appear that looks like this:
e. If
you wish to remove the Temporary Location status,
place an “N” in the “Temp Location” option
at the bottom of the list and click OK. This will perform a mass item
change that will only affect the Temporary Location check box.
f. If you wish to add a Temporary Location status,
place a “Y” in the “Temp Location” option
and enter the new collection code in the “Collection” field.
After you have made these changes, click OK.
Created
031028, JAF
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