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Items
and Holdings Overview
Items: For more information on Specific procedures,
please see our Item
Records section
- Item records (or items) are where much information about a particular
item in our collection is displayed. For instance, you can find and edit:
- the owning library
- the date it was received
- the item process status
- the item description
- and much more.
- Please see Modifying
Item Information and Item Descriptions for more specifics about
the item records.
Holdings: For more information on specific
procedures, please see our Holdings
section
- Holdings records: contains the information
mentioned below as well as owning library, call number, and collection
information, and can be linked and unlinked from individual items as
well as subscription records. Please see Kim
Maxwell's documentation for more information.
- Summary holdings statements: (subfield a)
for serials and journals, this statement describes the volumes held by
a library. NOTE: Only Cataloging staff are allowed to
alter summary holdings statements in any way. Examples:
- v.4 (1978)-
- This indicates open holdings, or that we are still receiving
the title
- v.1 (1981)-v.21 (2001)
- This indicates
closed holdings, or that we are no longer receiving the title.
It is important to note that this could
signal a title change (this information can be found in the
bib record as a "Continued by" note).
- Holdings notes: (subfield x and z) space
for public and non-public notes about the retention or location of a
title. Please be sure to check with your supervisor and/or Cataloging
before adding a new statement. Although local Processing staff can edit
these notes, the Cataloging departments do have the final word on what
is allowed to be entered into that subfield. Examples:
- Latest 20 years in Barker, earlier at RSC
- Beginning with July/Aug. 2003, shelved under: XYZ
- This would be used when a minor title change is applied
to a journal in a library that does not class their journals.
Created
040115, JAF; Updated 040127, JAF
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