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The Implementation Communications Sub-Group


Members

Contact us all with our group mailing list.

Current and Ongoing Projects

Impacts. Our bi-weekly newsletter premiered Wednesday, February 10th. If you miss an issue, you can always visit our archive.
Coordinator and editor: Michael Finigan

The Implementation Team Home Page. Keep an eye on our main page for updates, announcements and information overload.
Coordinator and editor: Caleb Tucker-Raymond

Special Events. In the near future, we'll be hosting town meetings, focus groups and various other celebrations and lamentations.
Coordinator: Sarah Shreeves

Our Charter

Philosophy:

Communications

  • will be timely and regular.
  • will contain as much information as possible.
  • will go out to as many staff as necessary; when in doubt send to all-lib.
We will foster at least two way communication:
  • by sharing information with the MIT Libraries community, including users.
  • by encouraging the MIT Libraries community, including users, to share with us.
  • by encouraging the MIT Libraries community, especially groups involved with Implementation, to share information with each other.
We will use electronic and face-to-face communication.
The communications sub-group will function as editors, not writers.
The entire group is responsible for communication.

Plan:

At least three people within the Implementation Team should be in the Communications Sub-group. This group has responsibility for:

  • maintenance of web site
  • editing and sending a regular email newsletter
  • organizing town meetings
  • responding to communication issues as needed
Each Implementation sub-group will appoint a communications link who w ill be responsible for writing articles for the newsletter, passing on documents for the web page, and any other communications with the Comm. Sub-group.

Web site contents:

  • list of members and contacts
  • master timeline for all implementation efforts
  • as much documentation as possible including newsletter
  • anonymous form
  • sent to imps
  • archived on web page
  • response if necessary posted in a timely fashion
  • sub-groups, their goals/membership, and timeline
  • guidelines for submitting documents
Bi-weekly newsletter:
  • special editions as necessary
  • communications sub-group will share responsibility for editing newsletter
  • parts of newsletter to be written by others; the communications group will edit as needed
  • newsletter will be sent to imps and any others for comment before it is sent on to all-lib
Face-to-face gatherings:
  • send Imps members to groups/units to discuss changes and implementation
  • hold all staff town meetings for landmarks
  • encourage staff to talk to individual team members
  • communications sub-group responsible for organizing larger meetings

See http://libstaff.mit.edu/rorr/learned.html for more insight into the communications process as learned by the Process Communications Task Force