Serials Cataloging Section

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Policies and Procedures (MIT Libraries)

Working in Aleph | Items | Holdings | MARC | Authorities | Cataloging | Acquisitions / Processing | Storage | [ = Written by SerCat]

Working in Aleph

• Continuations (GEAC)
• Deletion of bibliographic records (GEAC)
• Items & Holdings overview
• Keyboard shortcuts in CAT module (v.14?)
• Macro downloads
• Moving orders and items from brief to full bib records (v.14)

Items

• Abbreviations to use in Item Records
• "Bound with" items (SerCat only)
• Global changes (v.18)
• Item data map
• Item processing statuses [link broken]
• Item sorting (v.16)
• Item statuses [link broken]
• Linking/unlinking items to a subscription record (v.16)
• Location changes - temporary / permanent
• Moving items between bib records (title changes) (v.16)
• Moving items between Holdings records (v.16)
• Moving Items From Record To Record (Policy) (GEAC)
• Multiple item changes (v.16)
• Piece level holdings (aka Item Descriptions) in NISO format
• Piggyback barcodes
• Status changes (v.16)
• Withdrawals / delete barcodes (v.16)

Holdings

• CONSER Guidelines for Input of Caption/Pattern and Holdings Data (rev. 2004)
• Create / edit / delete Holdings records (v.16)
• Create / edit / delete Holdings records (when you aren't a cataloger ... ) (v.16)
• Adding a summary Holding statement / Deleting a Holding record (usually used for transfers)
• "Duplicate" to create a new Holding record
• Holdings permissions: Sercat vs. Local Processing Units
• Link/unlink Holdings records
• Location changes - temporary / permanent
• Moving items between Holdings records (v.16)
• Transfers (between libraries)
• Withdrawals / delete barcodes (v.16)

MARC

• Expansion codes list (.xls)
• 852 subfield codes: $b: location (sub library) | $c: collection | $k: call number prefix
• 866 (summary holdings) cheatsheet (.doc)
• 949 subfields (override codes)
• Leader & 008: examples | macros
• MARC holdings: examples | field definitions
• NISO Z39.71 Holdings standard ( free .pdf for download; print copies on sercat shelves )

Authorities

• Differences between MIT's and NACO's authority records
• MIT authorities policies and procedures
• Serials in numbered series
• Series authority work policy (old)
• Series title changes (MIT)
• White slips

• NACO - Name Authorities FAQ
• SACO
• Series FAQ / PCC

General Cataloging / Serials Cataloging

• AACR2 abbreviations / Yale
• Call number labels (handwritten)
• Cataloging a separately ordered serial/journal issue monographically
• CONSER standard record
• Copy cataloging checklist
• Converting monographs to serials
• Electronic resources [separate page]
• Guidelines for discarding serials directly
• Holdings permissions: SerCat vs. Local Processing Units
• "J"ing records
• Materials delivered to Serials Cataloging sort shelf (GEAC)
• Reports to Kardex
• Serials terminology at MIT
• UNICODE character code charts
• Use of Fixed Fields 006/007/008 and Leader Codes in CONSER Records / CONSER
• When to CONSERize
• White Slip process for SerCat

Classification

• MIT Publications (T171.M4x)
• Serials in classed-together series: item labeling

Special Cataloging Projects

• DDC Recon
• E-government documents
• List of serials in numbered series

Acquisitions / Processing

• Call number labels (handwritten)
• First piece of a new STO/subscription to SerCat for cataloging and holdings update
• Guidelines for discarding Serials directly
• Journal backorders
• New Comes On titles
• Physical Processing (after Checkin) (for SerAcq)
• Piggyback barcodes
• Receipt History records (GEAC advance)
• Reports to Kardex
• Serforms - title changes/cancellations/cessations
• SERMs (serial multipart - monographs received through SerAcq) - checkin for Receipt History
• Title change workflow (for SerAcq & Processing)
• Transfers (between libraries)
• White Slip process (SerAcq)
• Withdrawals / delete barcodes

Storage / Annex

• What are LSA / OCC?
• Storage guide