Serials cataloging manual

Copy Cataloging Checklist

Cataloging | Processing | Reports

Cataloging

_____ Perform item search in both OCLC and Barton

_____ Check type of record (e.g. full/core CONSER, minimal level CONSER, non-CONSER)

_____ Catalog (compare record to piece, check accompanying information and special instructions, lock and replace [CONSERize]- if necessary, perform bibliographic and authority work)

Edit call number and related fields in OCLC record:

_____ check local call number in Barton to avoid duplication, and to properly place item with similar items on shelf

_____ 050 call number is usually accepted for classed titles on a CONSER record

_____ 090 call number is usually verified for classed titles on a non-CONSER record

_____ 099 (local call number) half class for Humanities, Science, and S-P

_____ type "x" in 090 for unclassed materials going to libraries other than Hum, Sci, and S-P

_____ 049 (library code for journals only) [see field 949 documentation]

Add fields (in OCLC):

_____ 599 for LCN for item in Barton (if there is a record or copy set)

_____ 910 (cataloger's initials and date of edit)

_____ 949 local holdings ($a, $g, $z Serial)

_____ 949 for barcode (if necessary) ($a, $p, $v)

For title changes (in addition to the above edits):

_____ check the ISSN ($x) DLC# ($w) and OCLC# ($w) in the 7XX fields to the linked records in OCLC

_____ check links and related fields (i.e., 260 $c, 300 $d, 362, etc.) on related OCLC and BARTON records for "deadness"

_____ recatalog linked OCLC records if necessary (add field 910 in OCLC and update); update Barton holdings if necessary (e.g.-close out holdings on earlier title)

_____ Update ("u") record

_____ Update local holdings in record in Barton.

For microform:

_____ follow checklist

_____ check 7XX fields in both the original and microform records, correct if necessary (lock and replace)

Also check the following fields [refer to CONSER Editing Guide (CEG) for field definitions]

_____ fixed fields in header

_____ 007

_____ 245 $h

_____ 533 and/or 539

For CD-ROM:

_____ follow cataloging instructions for serials

_____ check 7XX fields in both original (if original is other than CD-ROM itself) and computer file record

Also check the following fields [refer to CEG for field definitions]

_____ fixed fields in header

_____ 006

_____ 007

_____ 245 $h

_____ 5XX

Processing

Soft cover items:

_____ affix label with call number (if necessary)

_____ add "REF" (if necessary) before call number if it is a Humanities item

_____ mark main entry and title on chief source of item (in pencil!)

_____ if there is a monograph barcode on the back cover, redline the barcode

_____ complete serials cataloging routing slip (rs9109) or blue slip/serials action form (CatSERRECAT 95-9) and place item on appropriate shelf of serials mail truck

Hard bound items:

_____ write call number in pencil on verso of chief source of item

_____ add "REF" (if necessary) before call number if it is a Humanities item

_____ mark main entry and title on chief source of item (in pencil!)

_____ if there is a monograph barcode on the back cover, redline the barcode

_____ complete serials cataloging routing slip (rs9109) or blue slip/serials action form (CatSERRECAT 95-9) and place item on cart to be sent to the bindery for processing

Microform:

_____ affix label with call number (LC or SuDocs)

_____ add "Microfiche" or "Microfilm" before call number

_____ add "REF" (if necessary) before call number if it is a Humanities item

_____ send to appropriate library

CD-ROMs:

_____ affix label with call number (LC or SuDocs)

_____ add "Computer Disc" before call number

_____ add "REF" (if necessary) before call number if it is a Humanities item

_____ send to appropriate library

Reports

_____ Report to Kardex for new titles and title changes (i.e.-successive cataloging--ordered on subscription, on blanket order, or arriving as a "comes on" title)

_____ Report to Gov. Docs. Kardex for ALL newly cataloged gov. docs. titles and title changes

_____ Report OCLC record for deletion (936 field) if there is a duplicate record [see CEG, 936 section 4]

_____ give report to DVH

Report to NSDP U.S. imprints (new, or title changes) lacking an ISSN or having an incorrect ISSN (i.e., a title change that has the earlier title’s ISSN) [The NSDP Request Form can be found in the CEG, section C6, page 3.]

The surrogates need to be labeled as follows:

at the top of the surrogates provide the following information:

_____ "From MCM"

_____ OCLC# (of corresponding record)

_____ Type [refer to NSDP Request Form]

label all surrogates exactly as follows:

_____ [front cover]

_____ [title page]

_____ [verso]

_____ [back cover]

Give NSDP Request Form and surrogates to DVH

Reporting records to "J".

We report a change in encoding level on a monograph record to "J" when we CONSERize the serial record to level "b" (blank), and the monograph record(s) on OCLC have LCCN numbers in the 010 field.
LC needs to be notified that this title is no longer being treated as a monograph, but as a serial.
The report regarding these records is simply a list of the monograph LCCN numbers given to DVH along with the OCLC# of the serial record.

_____ RECORD both cataloging and CONSER stats!