Working in Barton

ALEPH | ADVANCE

In 2001, MIT Libraries migrated from GEAC Advance to Ex Libris' ALEPH. In the barton/ directory, we include local documentation for both systems. We are slowly updating our GEAC documentation to reflect procedures in ALEPH.

ALEPH

Procedures

• Bound with, using the LKR field
• "Duplicate" to create a new HOL record
• Keyboard shortcuts, CAT module
• Macro downloads
• Moving items between HOL records
• Moving orders and items from brief to full bib records

MARC holdings

• MARC holdings: examples | field definitions
• 852 subfield codes: ‡b: location | ‡c: collection | ‡k: call number prefix
• 949 subfields (override codes)
• Leader & 008: examples | macros | migration/default chart | proposal for defaults (.doc)

Non-sercat documentation

• AACR2 abbreviations / Yale
• ALEPH Training and other Useful Things / Barton Advisory Group; includes links to known problems
• ANSI/NISO standard Z39.71, Holdings Statements for Bibliographic Items, free .pdf for download; our print copies are on the sercat shelves
• Item data map / SerAcq
• Piece-level NISO cheatsheet [quite handy!] / SerAcq
• Reports to Kardex procedures / SerAcq
• Title change workflow / SerAcq

ADVANCE

Procedures

• Continuations
• Deletion of bibliographic records
• GEAC/OCLC cataloging responsibilities
• Moving items from record to record
• Using the MERGE command
• Using the REPLACE command

Copysets

• 949 expansion codes
• Adding copysets manually
• Completing copysets & linking pieces
• Copyset examples
• Copyset policies