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Series Authority Worknew series | series title changes | Barton and NAF These are policies and procedures for how the various aspects of series authority work are handled in Barton and in the National Authority File by Sercat, BAS, and SerAcq. These policies and procedures generally apply only to publications that come to the Libraries via SerAcq specifically, and hence not to GPO publications. New SeriesNew series are established in Barton by Sercat or by BAS as appropriate. Series on items which are received as part of blanket orders are done by Sercat via the "white slip" process; series which are specifically ordered are established by BAS (though BAS catalogers may forward these relatively infrequent cases to Sercat for establishment if they choose). Series Title ChangesWhen a standing order or blanket order series changes its title -- that is, when a Sercat or BAS or SerAcq person is cataloging or checking in an item on which the series title is different from the already-established title -- then the item should be passed to the Sercat cataloger who handles series title changes (Jennifer Edwards). The Sercat or BAS person simply passes the item to Jennifer; the SerAcq person creates a serform. Jennifer establishes the new series in Barton and forwards the item to SerAcq (with annotations or with the serform that SerAcq has created, as the case may be) so that a child record can be created. Once that's done, SerAcq forwards the item (with a serform) to BAS. In the case of a receipt history record which changes title, the same procedure applies. However, since for receipt history records the new title completely overwrites the former title, Jennifer also makes an added entry (specifically, a 730 or other appropriate 7XX) for the former title so that SerAcq can continue to have access to the record via all titles. Barton and NAFAny series authority work which Sercat does can currently be done in Barton only, since MIT is not a series contributor to NACO for other than CONSER-related series, and so not authorized to do series authority work in the NAF beyond those CONSER-related ones. Furthermore, Sercat cannot properly request that changes and corrections be made to series records in the NAF because (monographic) series authority record creation is not a part of the normal course of our CONSER work. |