Government Documents Section

Procedures, Policies, and Documentation

Documents Unit

Background and Documentation

• Access Policy (from the public web)
• Administrative Notes, and the Technical Supplement
• Collection Development Policy (from the public web)
• Files in C:\DBASE\GPOMARC (CAT-20)
  a list of all the files located on cat-20 (the Gov Docs 'server') and what they are supposed to do
• Glossary of Terms
• GOVDOC-L and DOCTECH-L
• Learning Su Docs Call Numbers
  an interactive tutorial from GODORT designed to teach the Su Docs classification system -- it's fun!
• Processing Codes in the USDOCS system

Regular Processing

• Downloading and Processing Shipping Lists
• Checkin
  • Checkin on USDOCS
  • Checkin on Barton
  • Census Materials: Special Notes
  • Physical Processing (labels, call numbers, etc.)
• Exporting Records to Barton from USDOCS
  • Brief Records
  • Full MARC Records

Other Processing

• Corrections and Serforms
• Discarding Documents
• Downtime Procedures (in effect between ADVANCE and Aleph migration during Summer 2001; all gone as of September 2002, except for checkin of gov docs in Barton, which Local Processing is doing for some titles)
• New Item Notification
• Returns (for Duplicates and Non-Selects)
• Selections, Deselections, and the Annual Selection Update Cycle

Information for Selectors and Local Processing

• Access Policy for Federal Government Information

• Administrative Notes, and the Technical Supplement

• Cataloging Policies

• Checkin of Gov Docs in Barton
• Collection Development Policy for Federal Government Information
• Discarding Documents
• Downtime Procedures (in effect between ADVANCE and Aleph migration during Summer 2001; all gone as of September 2002, except for checkin of gov docs in Barton, which Local Processing is doing for some titles)
• Glossary of Terms (e.g., what's an item number vs. a SuDocs number?)
• GOVDOC-L and DOCTECH-L
• Physical Processing (labels, call numbers, etc.)
• Learning Su Docs Call Numbers
  an interactive tutorial from GODORT designed to teach the Su Docs classification system -- it's fun!
• New Item Notification
• Selections, Deselections, and the Annual Selection Update Cycle