Access Problem Solving (digprob)
SFX Reports: How DigAcq Processes the SFX Reports
SERCAT...
- receives a list of new titles added to existing and new targets from SFX each month.
- sorts through the list, removing titles from targets we do not subscribe to and those in aggregator databases we do not catalog individually.
- checks Barton and VERA to see if a record for the title exists in either or both databases.
- If a record exists, SERCAT activates the title within a specific target so that it results in a link to full text when a patron sees the SFX button for a citation. These titles are listed as "OK" in the Notes field of the SFX report.
- If a record for a title does not exist in Barton or Vera, SERCAT notes the status of the title (current or dead print, not in Barton at all, subscribe via another target).
Digital Resources (EJ TEAM) receives the list of titles from SERCAT. The list includes:
- titles not found in Barton or VERA (primarily)
- titles that may be represented in either Barton or VERA, but not both
- titles that have newly been activated by SERCAT and are indicated with an "OK" in the Notes field of the SFX report (these titles may be disregarded as they have already been confirmed and activated within SFX).
Situations 1 and 2 will need further investigation.
By performing a title search within the commitments database, and keeping in mind the Target listed in the SFX report, Digital Resources needs to answer the following questions:
- If a [WEB ACCESS] record exists for a given title in commitments, is this title also represented in VERA? Is the publisher information accurate in VERA and Commitments? If different, be sure you have chosen the correct record(s) and update any publisher information when necessary.
- Should MIT have access to a title within a package? This can be confirmed by referring to the Target for a given title on the SFX report and investigating the corresponding package level record in VERA. To confirm if a title could be activated, check the Acquisitions Details field in the VERA record (examples of Targets/packages: Blackwell, JSTOR, ACM).
- Does a print record exist for this title/publisher (target)? If so, should MIT have access to online content based on a print subscription to a given title? If online access comes free with a print subscription, this title should be represented in VERA.
How to find out if online access comes free with a print subscripton? You can check Ulrichs: http://libraries.mit.edu/get/ulrichs/ to see if a link exists to electronic format of a title and then look for subscription info at the title's website. If the vendor is SBNJ or SBUK, you can also check Dataswets Connect: http://www.dataswetsconnect.com/ using our password and the MIT PO to search for subscription info. Often there is an indicator as to whether we have free internet access or this is an additional charge. Contact the publisher directly and query. If possible, include any payment information or publisher reference numbers.
If a given title is not found when searching Commitments and is not eligible for access via a package deal or print subscription, no further action is required.
If a title is added to VERA based on info from an SFX report, it should be noted: "per sfx report" in License Notes of the VERA record. Titles added to VERA per SFX reports are reported out to SERCAT in a "new ejournals in VERA [date]" email. Digital Resources also generates monthly reports upon request (from SERCAT) to indicate new electronic journal titles added to VERA.
Titles that are investigated and found to require additional funds for access should be entered into VERA but left on hide=yes. The following info should be added to Licensed Notes of the VERA record: "title awareness per sfx report, additional funds required for online access." At this point we do not have a workflow in place to contact the selector with this information, but if you should do so, please also indicate this in the License notes. Finally, please include the following information in the title field: [PERMANENT HIDE on hold].
For more info on PERMANENT HIDE see: http://libstaff.mit.edu/colserv/digital/vera/ph.html