Access Problem Solving (digprob)
Change in Publisher and/or Interface
When the publisher and/or interface for a title changes, should a new Vera record be created? Yes and no, depending on the circumstances outlined below.
Publisher Changes
When the Publisher of a title changes a new Vera record is required, except if the following conditions are both met:
1. the Interface remains the same, AND
2. the license terms remain the same. To check to see if the terms are the same, one of the following must be true:a. There is a package level record for the Publisher with the fields related to license terms (see table below) fully filled out, and you know that the publisher has not changed terms in the course of switching providers.
b. the Licensed Notes field says "no terms," or equivalent language, AND the terms are the same for both the old and the new Publisher.
If you can't say that either a or b above is true, talk to Ellen to see if the terms have remained the same.
Interface Changes
When the Interface for a title changes (but the Publisher remains the same), we will use the existing Vera record. Review the following fields and make changes as appropriate.
Definitely will change
- Interface
- URL
- Contact Information (including Tech Phone)
- Licensed Notes - should record the history of the Interface change and the old URL. For example "Changed from Ingenta to Metapress; old URL was http://www.ingenta.com/examplejournal [041028kam]"
Review, these things may change
- Coverage
- Package - change to Child or Blank, as appropriate
- License-related terms: if you see anything in these fields, tell Ellen so she can review.
- Remote Access OK
- Licensed
- Access Exclusions
- L Button to link to License
- IP Range
- Distance Ed.
- ILL
- Coursepacks
- Auth. User Def.
- Restrictions
- Scanned License URL
- Contract Scanned
- Filed (Contract Filed)
- Usage Stats
Background on why we made the decision to keep the same Vera record when the Interface changes: By keeping the same Vera record, we felt the pros are that you can globally replace the fields that need changing, you keep the same Vera ID number (important for Barton), you keep the subjects, and you aren't contributing to "clutter" in the database by creating a new record every time the Interface changes (multiple records for the same title can cause confusion when problem-solving access questions). The cons are that you have to make sure to carefully record the history of interface changes (that trail won't happen automatically by having both an old and new record in Vera) and that you can't use a template. We felt that the pros outweighed the cons, so we're going with the same record approach. [Decided at the October 28, 2004 Ejournals Team meeting]