Free to the world ejournals / databases

NERD

Free to the world ejournals / databases

"Free to the world" resources are those that anyone can access, regardless of any print subscription or otherwise. These resources should be added to Vera at the request of a selector or as a result of a URL report from SerCat. Jake will work on ejournals, and Sally will work on databases.

Vera

First, check to make sure the title really is free to the world. Explore the site a bit, and make sure the title isn't just free for a short time.

Add a New record to Vera, paying attention to the following fields:

Vera Field Ejournals Databases

Hide:

Change to No, as long as full text appears immediately and you're ready for the record to show to the public
same

Title:

Use the title as it appears on the Web site, preserving capital letters
same

URL native:

Select the URL that provides a table of contents, not the main home page.
Select the URL for the database itself

Publisher:

Take from the web site itself.
same

Type:

choose "Ejournal"

Note: selecting Type=Ejournal automatically checks the box that says Full Text Yes, which is what you want
choose "Database"

Format:

choose "Web"
same

Remote Access OK:

choose "n/a"
same

Licensed:

choose "No"
same

Access Control:
choose "none" same

Licensed Notes:

Add a note about why you added this record, e.g., "Added per request from Marlene 040125; 040409 jm"
same

Subject(s):

Select at least one subject. Either the selector will provide it as part of his/her request, or you have to pick one based on what you see at the site.
same

Payment:

add "Free to the world"
same

PO Number:

Add the PO number once you've added the record to Commitments
same

Contact Info:

Usually we rely on the site itself to provide contact info, rather than repeating it here, but if you find relevant contact info please provide it here.
same

Description:
don't put anything in Description for ejournals provide a Description for all databases, either from the selector or from the site itself

Get URL:
don't create a Get URL for ejournals make up a mnemonic code for the database, as instructed in the pink box next to the field in Vera

Commitments

Add a record to Commitments as follows:

Commitments Field Ejournals Databases

Status:
add "A" same

Order:
Use a parent PO number (in FY2004, these are the "H" numbers on blue sheets, not the "T" numbers) same

Library:
First letter of the PO (e.g., H for Humanities) same

Fund:
Use fund code provided by the selector, or pick one based on the subject you assigned in Vera. same

Type:
add "J" add "S"

FMT:

add "E"
same

Alt FMT:
"Y" or "N"; see complete instructions for this field n/a

Vendor:
use FREE-S, always same

Cost:
0 same

Title:
Take from Vera, but remember that you only capitalize the first word of the title and proper names in Commitments (which is different from Vera) same

CTY:
Country of Publication same

Publisher:
Take from Vera, but match any publisher's name listed in the drop down menu (most likely won't be there, but do check) same

Note that no Order record or Subscription record will be added to Barton for these titles, since there is nothing to check in and nothing to claim. The only reason we'd ever need to contact the "vendor" for these titles is if access stopped working, and we'll look at the Contact Info in Vera for that.

Barton and SFX

Report the title to SerCat and the selector(s) as you would any other resource. SerCat will create a Bib record and Holdings record in Barton (with a summary holdings statement), and turn on the resource in SFX if possible.

written by Kim Maxwell, April 1, 2004; last updated by Kim Maxwell, September 22, 2006