Access Problem Solving (digprob)
Adding Ejournal Records to Vera
Create a New Record in Vera if the title is not part of a package, nor is the publisher represented anywhere in Vera. To create a new record, choose New Record from the Records menu; the shortcut is Ctrl-N.
Duplicate an Existing Record in Vera if you are adding a title which is part of a pre-existing package or a publisher which is already represented in Vera. To duplicate a record, choose Duplicate Record from the Records menu; the shortcut is Ctrl-D.
The table below shows what data will be present in each field after you Create or Duplicate.
New record Duplicate existing record Auto Entry is Hide=yes
Change to Hide=no when access is available
Default is Hide=yes
Hide=no when access available
None (would parent actually be another option here? Not sure.) Non duplicating
Probably a child record if belongs to a package
Generally, no entry
See fields layout in VERA for more info if multiple listings of same title.Non duplicating Generally no entry. See fields layout in VERA for more info. Non duplicating Auto entry Auto entry Auto entry Auto entry Auto entry Auto entry Auto entry Auto entry Auto entry Auto entry Use the title as it appears on the website, preserving capital letters and any lowercase format Non duplicating
Note that this field is a required field.
Select the URL that provides a table of contents, not the main home page. Populating this field will populate the relevant url fields (URL proxy fills in with proxy server url automatically, URL_c and URL Result will be populated when URL Native established)
Note: If you are adding a new base URL to Vera and the resource should be made available from off campus, notify Rich Wenger that a new base URL must be added to the Proxy server. Add note to Licensed Notes indicating you've done so. See also Proxy Server: Getting a Resource Configured for the Proxy Server for Off Campus Use
Duplicates, edit.
Select the URL that provides a table of contents, not the main home page. Populating this field will populate the relevant url fields (URL proxy fills in with proxy server url automatically, URL_c and URL Result will be populated when URL Native established)
Note: see note to left.
Choose from the pull down menu if applies, otherwise leave blank Duplicates Take from the website itself Duplicates
In many cases when using a template, the publisher will vary from record to record (i.e. Ingenta, Project Muse and JSTOR) Please indicate appropriate publisher which can be determined from the website and check if a license agreement is necessary.
Electronic journal Duplicates Auto entry is Yes Duplicates Web Duplicates No entry Non duplicating Yes (unless terms/license explicitly disallow remote access, say Yes.)
Note: If you are adding a new base URL to Vera and the resource should be made available from off campus, notify Rich Wenger that a new base URL must be added to the Proxy server. Add note to Licensed Notes indicating you've done so. See also Proxy Server: Getting a Resource Configured for the Proxy Server for Off Campus Use
Duplicates If you had to arrange for access, this field should say Yes.
If access if freely available AND no authentication at the site is required (e.g., you didn't have to do anything to allow for access at MIT), this field should say No.
Duplicates No entry
To be filled by Barton load
Non duplicating
Leave blank to be filled by Barton load
To be determined with publisher Duplicates Generally no entry but can be used for any known information that needs to be communicated to the end user e.g. only compatible with IE 5.0 Duplicates
Review for applicability
Generally no entry but can be used for any information that needs to be communicated to the internal library staff. Duplicates No entry, field no longer used Non duplicating Auto entry Auto entry Auto entry Auto entry No entry Non duplicatin No entry Non duplicating No entry Non duplicating Any info that uniquely applies to this title may be added here. Some examples are: per sfx report, investigated at selectors request, contacted publisher for information. Duplicates, edit.
If the information in this field is not related to the current title, remove duplicated info and add any info that uniquely applies to this title. Or add unique information at top of field with date and leave relevant quotes that duplicate.
No entry Non duplicating No entry Duplicates, confirm that url accurately reflects publisher listed. No entry Non duplicating No entry Non duplicating Enter with parent PO number from commitments Non duplicating No entry Non duplicating No entry Non duplicating No entry for individual title. Info should be at the top level record Non duplicating Populate to reflect license agreement. IP ranges that are excluded should not be listed here Duplicates
Review and remove if not relevant to title.
No entry Duplicates No entry, unless terms specifically allow or disallow ILL. (See also ILL Notes) Duplicates No entry, unless terms specifically allow or disallow Coursepacks. Duplicates Choose from pull down menu IP range=Licensed resource Password=password required None=free resource Duplicates No entry Ellen would enter any information here, e.g. Ours, with distance ed. Duplicates No entry Ellen would enter any restrictions, e.g. simultaneous user limits Duplicates No entry Duplicates No entry Duplicates No entry Duplicates No entry Duplicates Enter tech support phone or Subscriptions or CS phone Duplicates Enter as much contact info as possible: snail mail address, phone, fax, email for publisher as well as provider Duplicates No entry Non duplicating No entry Non duplicating Choose closest match from pull down menu Choose closest match from pull down menu Enter at the package level record Non duplicating Enter at the package level record Non duplicating Enter at the package level record Non duplicating No entry Non duplicatin No entry Non duplicating No entry Non duplicating No entry Non duplicating No entry Non duplicating No entry Non duplicating No entry Non duplicating No entry Non duplicating Global field; no entry or edit is possible Global field; no entry or edit is possible No entry this field is not modifiable No entry this field is not modifiable No entry, might be entered by Ellen or at the request of a librarian Duplicates Calculated results box (3 separate but related fields):
ProxyUp
SystemOK
c_GoThe Systems office controls the results of these three fields, as follows:
ProxyUp: This is a global field controlled by the systems office that indicates whether the proxy server is currently operational or not. If the proxy server goes down, ProxyUp is changed to "no" so that on-campus is not blocked while the problem with the proxy server (and off-campus access) is addressed. This field will either be all Yes or all No.SystemOK: After staff in the Systems Office have configured the base URL of the resource for the Proxy Server (at the request of someone in DigAcq), he/she will change the SystemOK field in Vera to Yes to indicate that the work in the Proxy Server has been completed.
c_Go: The C_go field is a calculation field that adds "http://libraries.mit.edu" to the beginning of the Get URL. It's a global field that contains that string "http://libraries.mit.edu" . We never touch that field, it's just part of the behind the scenes functioning, so that the Get URL is fully constructed and doesn't have to be typed in completely each time you create a new one. [c_Go part per Nicole 060109]
All three fields duplicate. No entry for ejournals Non duplicating No entry, unless terms / license specifically allow or disallow ILL, in which case you would copy language from the terms / license here. (See also ILL) Duplicates No entry, unless terms specifically allow or disallow E-reserves. Duplicates No entry, unless terms / license specifically allow or disallow E-reserves, in which case you would copy language from the terms / license here. Duplicates No entry Non duplicating No entry Non duplicating No entry Non duplicating Generally no entry, sometimes needed to identify single use computer Non duplicating