Place barcode on front of the cassette case, trying to obscure as little information as possible.
Use archival quality foiled-back 1½ x 1 in. labels. Hand-write or type call no. on label. Put the label on the spine of the case or the spine of the tape, whichever faces outward when the tape is standing upright on a shelf. N.B. Do not use the prefix ‘Videocassette’ in the call number. If videocassette is accompanying material see procedure for Accompanying Materials.
There will be cases, particularly with commercially released videocassettes, where several records will exist online with the only difference being the copyright date. For many of these videocassettes, which are often video versions of commercially released motion pictures, the only date given in the 260 [delimeter] c is the copyright date, since the copyright date is usually the sole date on the piece, and in such cases LC calls for using the copyright date in the 260 field (see RI 1.4F6). Strictly following the rules, then, one is obliged to create a new record in OCLC for the videocassette every time the copyright date changes.
While other libraries have been strictly correct to input these multiple records for the same title, the situation is more closely analogous to that of printing dates in the books format. Where multiple records exist in response to different copyright dates, attach to the record with the earliest copyright date, that in all other regards matches the video cassette you have in hand.
EXAMPLE: You have a videocassette of "It's a Wonderful Life", issued by Viking Entertainment and dated c1992. In OCLC, you find:
Use the c1985 record; do not change the date on the record.
In Bibliographic formats and standards, level 1 is defined as Full-level, material not examined. It is the fullest level that can be supplied without physical inspection of the item. Encountering this kind of copy means paying attention to these fields:
This document contains our policies and procedures concerning the cataloging of feature films.
See document Distribution of Incoming Monograph Materials.
In this document, see Videocassette Editing Guidelines, below. If the fields/tags are not found in this document, see document: Monograph editing guidelines
See document Authority control for Copy Catalogers.
AACR2r and LCRIs, chapter 7. Also see: Cataloging of audiovisual materials, by Nancy B. Olson. 3rd ed. (1992)
Do not sent to the bindery. Put on the mail truck with routing slip attached.
Use if copy is incomplete, e.g. cast, credits, dates, distributor, narrator, publisher, title frames, running times.
| FIXED FIELDS | |||
| Field/Definition | What to do | ||
| AccM: Accompanying Matter |
Scan | ||
| Audn: Target audience |
Accept | ||
| Tech: Technique used to create motion |
Accept | ||
| Time: length of recording |
Scan/correct | ||
| TMat: Type of material (always coded 'v') |
Accept | ||
| VARIABLE FIELDS | |||
| Field | What to do | ||
| 007 | Scan/correct. For a full list of codes and definitions, see OCLC’s Bibliographic formats and standards; or, at an OCLC prompt, |
||
| 028 42 | Verify if present; add if not. | ||
| 245 | Verify/correct. Always make sure gmd is bracketed, and follows |a, |n, and |p. Remove from 246 and 7xx tags. |
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| 508 | Scan/correct | ||
| 511 | Scan/correct. N.B. The only indicators that are now valid are ‘0’ and ‘1’. If your bib record has old indicators, they must be changed. e.g.: 511 3 John Smith. To: 511 0 Narrator: John Smith. |
||
| 518 | Accept | ||
| 521 | Accept | ||
| 530 | Accept. If ‘other formats’ information is in a 500, do not change to 530 | ||
| 538 | Verify/correct. If the format information is in a 500; change to 538 |
||
| 590 | Add. Put other formats that MIT has here. RVC has several shelves of U-matic videos they are copying to VHS format. Prefer U-matic bib. record and add VHS format information in a 590. |
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This page is part of the MIT Cataloging Oasis. Please send your comments!
Submitted by Robert Hall and Gordon Thomas. Maintained and last updated by Gordon Thomas on 060714.