1) Placement of barcodes.
See Barcode Guidelines recommended by the R2 Project Team in January, 2007.2) Transcription of call number.
- cataloger transcribes the call number in pencil onto the verso of the title page
- look for the greatest expanse of white space on the t.p. verso, but generally try to keep the call number as close as possible to the center of the page
- do not transcribe call number so that text separates any of the lines
- write call number on a white archival quality foil-backed 1½ x 1 in. label if theverso of the t.p. is a dark color, or obscured by an illustration or text (do not cover important information with label)
- transcribe a number that looks like this in OCLC: TP248.25.M46 $b H64 2003 as:
TP248.25
.M46
.H64
20033) Other
a) Check for presence of property/date stamp and top-edge location stamp.
For SERMs or flimsy books, location will be written inside property/date stamp.
b) If a gift, fold yellow gift slip and insert in book
- Where the cataloger transcribes the call number in non-Western books must be consistent with how books in non-Western languages read, i.e. right to left. This will mean that the title page will be a page in what we usually think of as the "back" of the book. Find the title page and transcribe with pencil the call number onto the verso of that title page.
- However, barcodes are always placed in the same position in all books regardless of language. If the book is a hard-cover, a single barcode should be placed on what would be the “front cover” if it were written in a Western language, top left corner, no more than 1” from the top edge and not more than 3” from the left edge, regardless of the cover design. For paper-back book, place a piggyback barcode of what would be the "back cover" if it were written in a Western language, 1” from the top and centered.
Barcodes
Since the barcode has evolved to serve as a circulating device rather than an inventory device, barcode each separate item that can circulate. Whether or not the accompanying material will circulate separately, or at all, is a local library decision and does not affect the practice of barcoding the material.
Do not barcode:
-- maps, photographs, slides, charts, or fiche contained in a pocket physically attached to the main text
-- loose and/or folded sheets of paper
-- booklets in the jewel cases for audio compact discs or CD-ROM discs
-- booklets in the cases of DVDsBarcode:
-- all other types of accompanying materialIf accompanying maps, photographs, slides, charts are in a separate container (such as a folder): barcode the container and not the contents.
Examples:
-- text accompanied by computer disk: 2 barcodes (text, disk)
-- text accompanied by booklet: 2 barcodes (text, booklet)
-- text accompanied by 2 reels of microfilm: 3 barcodes (text, each reel)
-- text accompanied by map in pocket glued to back cover: 1 barcode (text)Music: Scores with parts
If parts are included with the score as a single publication, assign a single barcode to the score. Do not separately barcode the individual parts. Write the call number on each of the parts.
Less commonly, if parts are bound separately, assign one barcode to the score. In addition, assign barcode(s) for the individual part, parts, or folio of parts as needed. Use appropriate volume designation, such as “pts” or “suppl.”
When in doubt, Acquisitions should assign a single barcode. Additional barcodes may be assigned by the music cataloger if it becomes clear that parts should be separate.
Call numbers
Generally, write the call number either on the accompanying material (or its container), or on a label to be affixed to the accompanying material (or its container), whatever is appropriate.
Do not add a call number to:
-- pockets physically attached to main text containing maps, photographs, slides, or charts
-- loose and/or folded sheets of paperAdd a call number to:
-- all other types of accompanying material, including maps, photographs, slides or charts contained in pockets physically attached to main text
-- booklets in the jewel cases for accompanying audio compact discs or CD-ROM discs
-- booklets in cases for accompanying DVDs
-- each score and partIf maps, photographs, slides, or charts are contained in a separate container not physically attached to the main text, add a call number to the container.
The call number for the accompanying material consists of:
-- the call number of the item it accompanies, and
-- a term describing the accompanying material (see Terms for accompanying material below).Examples:
TA175.6
.G68
1987
guidePA145
.S78
2004
DVDTerms for accompanying material
Note that the term for the accompanying material appears at the end of the call number on both the piece itself and on the online item record. It may help to think of the term as a kind of volume designation.
Do not confuse this term with the call number prefix that may appear online; the call number prefix is used to decribe material type and to determine circulation policy--it is not a part of the call number proper and should not be written on the accompanying material.
Important things to remember about accompanying material terms:
-- used in call number on the item and 949 $v
-- each term should be consistent with term used in bib record (300 $e or 500)
but
-- terms do not have to match exactly:
-- use shortest form possible without abbreviating or omitting differentiating informationExamples of appropriate terms: atlas; fiche; book; guide; booklet; manual; cassette; notes; disk; pamphlet; tape; CDROM
If bib record term is "lengthy" (especially if more than 12 characters--including spaces, e.g. for volume numbers), shorten to most essential element. For example:
MATERIAL
SHORTEN TO:
microfiche
fiche
sound cassette
cassette
student guide
guide
computer disk
disk
1 set of user's notes
notes
teacher's manual
manual
sound disc (compact)
CD
computer laser optical disc
CDROM
DVD (computer versatile disc) DVD However, do not shorten the term if it creates ambiguity. For example, if a book is accompanied by a teacher's manual and a student's manual, do not shorten both of them to "manual." Retain the differentiating part of the terms; use both "teacher's manual" and "student manual." If the term is more than 12 characters, or its meaning is unclear (e.g. in a foreign language), use the umbrella term, "suppl.".
If the accompanying material is referred to as "1 v." in the bib record, use a term that best describes what the material is. Example: "book" or "booklet." If the accompanying volume is more specifically labelled, use that term. Example: "guide" or "manual".
Computer disks
If an item is accompanied by two different items in the same format, differentiate them either with terms or numbering from the pieces themselves, or arbitrarily with whatever makes the most sense. Example: a book accompanied by two computer disks, neither one numbered: use "disk 1" and "disk 2."
If it is clear that two or more accompanying computer disks have the same contents but use different platforms (e.g. IBM, MAC, Windows), label them so that the distinction is clear, assigning numbers to the disks only when necessary:
IBM disk, MAC disk, Windows disk.
IBM disk 1, IBM disk 2, MAC disk 1, MAC disk 2
1) Placement of barcodes
These should already have been applied by Acquisitions (with the exception of gift videos)
• VIDEOS, DVDs. Place barcode on the front–center of the case, towards the middle, trying to obscure as little information as possible.
• CD-ROMs, DVD-ROMs. Place barcode on the front-center of the case, towards the middle.
• MAPS. Flat maps: place the barcode on the recto of the map, preferably in the lower right-hand corner of a perfectly square or rectangular map that is wider than it is high (as it is meant to be read). For a map that is higher than it is wide (as it is meant to be read), give a quarter turn clockwise and place the barcode on the lower right of the newly situated map. The barcode should not cover any information, so it may be necessary to vary from the lower-right ideal. Maps with no blank margins cause problems – as a rule, if the entire sheet contains the map itself (no neat line), place the barcode in a blank or otherwise non-critical area – e.g., bodies of water. If there is no way to use the recto without covering information, use the verso.
Folded maps: Assume that folded maps, whether accompanied by “pamphlet” pages or not, will be removed from any attached pamphlet style covers and stored flat. Then proceed as above. Do not place barcodes directly on pamphlet-style covers of materials ordered as maps.
Local road maps for Rotch: These should come with a processing instruction “Do not cat”. If you receive one, forward it to the Rotch Processing Sypervisor for a cataloging decision.
• MICROFILM. Barcode is placed in the center of the front of each box, at least ½ inch from the top edge, above the author/title label. If there isn’t sufficient space, place the barcode below the label.
• MICROFICHE. Placement of barcode is random on the front of the envelope, at least ½ inch from the top edge. Use one barcode for each set of multiple fiche, if that set constitutes one title, irregardless of appearance, e.g. each fiche comes inserted in separate envelopes.2) Transcription of call number
• VIDEOS. Type or hand-write call number in pen on an archival quality foil-backed 1½ x 1 in. label. Put the label on the spine of the case. Do not use the prefix “Videocassette” in the call number.
• DVDs. Type or hand-write call number in pen on an archival quality foil-backed 1½ x 1 in. label. Do not include the prefix “DVD” in call number. Put the label on the front of the case, in the left top corner. Write call number in pencil on accompanying booklets in jewel cases.
• CD-ROMs, DVD-ROMs. Type or hand-write call number in pen on an archival quality foil-backed 1½ x 1 in. label. Do not include the prefix “CD-ROM” in the call number. Put the label on the front of the jewel case, in the left top corner. Write call number in pencil on accompanying booklets in jewel cases.
• MAPS. See directions under Placement of barcodes. Call number should be written in pencil as close to the barcode as possible, preferably above it if there is room.
• MICROFILM. Hand-write call number in pencil directly on box or on an archival quality foil-backed 1½ x 1 in. label in upper left top corner. Do not include the prefix “Microfilm” in the call number.
• MICROFICHE. Hand-write call number in pencil on envelope or on an archival quality foil-backed 1½ x 1 in. label. Do not include the prefix “Microfiche” in the call number. Put the label on the front of the case, in the left top corner. Use one barcode for each set of multiple fiche, if that set constitutes one title, even if each fiche is inserted into separate envelopes.3) Other
a) Check for presence of property/date stamp and location stamp.
b) If a gift, fold yellow gift slip and attach securely to piece
c) Do not send non-book formats to the bindery – put on truck to send directly to
divisional library
This page was last updated on 04/12/07