MIT Publications Cataloging Guidelines

Table of Contents

• Barcoding
• Bindery instructions
• Editing guidelines
• Label processing
• MARC tagging
• Rules, Authorities
• Rules, Descriptive cataloging

Barcoding

• Barcode Archives copy on back page or inside back cover.
• Barcode similarly added copies except Dewey titles--clip barcode to title page.
• Barcode Archives folder in center of lip of folder.

Bindery instructions

• Distribute Archives copies with routing slip, and send on mail truck.
• Other library copies go direct, on mail truck with routing slips, except Barker, which has a special slip marked for the library and sent to the Bindery.
• Dewey SLOAN WP's (HD28.M414) are tied together and sent to Bindery.
• All other Dewey reports get routing slip and are sent on the mail truck.

Label processing

• Archives does initial check-in of materials and puts Archives copy in an acid-free folder with the added copy on top.
• Archives adds call no. labels and location stamp, then sends reports to the Tech. cataloguer. Tech cataloguer writes volume number on spine label and acid-free folder in righthand lip corner.

MARC Tagging

• Workforms: Use constant data records for editing original records. Use update command to enter records into the OCLC database.
• Contributed copy: Refer to document-in-hand when editing contributed copy. Use update command to enter records into the Barton Advance database. 

Rules, Authorities: Tech reports cataloguer must create new series authorities, name headings, and MIT corporate bodies when necessary.

Rules, Descriptive cataloguing: Use AACR2rev and LCRI's.

• Dates: If you have a monthly/year date on the tech report ("August 1995" for example), and it appears prominently, apply the following. [Note: "prominently" means formally presented in a prescribed source. See AACR2r 0.8. For tech reports, this will mainly mean appearing either on the t.p. or the cover.]
• If the month/year date is the only date appearing prominently: Decide of it is the publication date.
• If it is the pub date, use the year only in the 260. Do not use brackets. No quoted note. Ignore the month.
• If it is not the the pub date, use the year in 260, in brackets. Quoted note (500) for month/year date.
• If the month/year date is not the only date appearing prominently: Use the other date as the pub date (260). Quoted note (500) for month/year date. [There may be some cases where instead the month/year is to be considered an edition statement. When this is the case it should be obvious.

Editing Guidelines

Fixed Fields

Abbrev.	Meaning	Action
Cont:	Contents	scan/correct
Ills:	Illustrated materials	scan/correct
Dates:	Dates	verify/correct

Variable Fields

Field	Action
027	verify/correct
088	Add 500 note if applicable.
043	Do not use
502	verify/correct
513	verify/correct
536	Add if applicable
650	verify/correct
710	Add according to Mongraph Editing Guidelines

Please send us your comments!

Back to the main Collection Services page.

Submitted by Kathy Halmiton and last updated by Gordon Thomas on 951219.