Maps Cataloging
[Procedure]
Table of Contents
Procedures and Troubleshooting
Preference for
Copy
Normally, prefer DLC copy. However, in the case of a GPO map, prefer a
GPO full level record if available.
Call Numbers
The date in the call number for maps is the date of situation (the year of
the time the map was accurate) rather than date of publication.
EXAMPLE: You have a map that says “Cartography by R. H. Hunt 1985.” Yet the date of publication is 1995. The call number uses 1985 even though the 260
|c is 1995.
You may have maps that give a range of dates for the data used in the map,
and then there is a later publication date.
In most cases, accept the date that is used on the copy, unless there
is a large difference.
052
(Geographic Classification Code)
On a general or subject area map,
if the 052 accurately refllects the geographical area, accept it.
If the map is of a county/province
or city, edit the 052 to reflect this, complete with cutter for the county
or city.
Do not add more than one 052.
Pre-AACRII Copy
Treat
call numbers on Pre-AACRII copy with more skepticism than current rules DLC
copy. Do not update punctuation. Leave the scale statement as a 507; do not
add a 034.
MARC tagging; which fields to accept/add/edit/ignore
In this document, see Map Editing Guidelines, below. If the fields/tags are
not found in this document, see document: Monograph
editing guidelines
Volume/Sheet/Accompanying
material designation
If you have multiple maps, label them as “sheet 1, sheet 2…” If the legend has a sheet to itself, label
this a sheet also.
If the accompanying material does not have a logical name such as “report”
or “guide,” call it “suppl.”
Rules, Authorities
See document Authority control for Copy Catalogers.
Rules, Descriptive cataloging
AACR2r and LCRIs, chapter 3. Plus
LC’s Maps Cataloging Manual.
Sending maps to the libraries
Do not send to the bindery. Put on the mail truck with routing slip attached.
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FIXED FIELDS
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Field/Definition
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What to do
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CrTp:
Type of Cartographic Material
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Scan/correct
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Proj.:
Projection
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Accept/add
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Relf:
Relief shown
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Should match 500 note
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SpFm:
Special format
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Accept
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Dates:
This will be the date of publication.
It may vary from the date in the call number, which will be the
date of situation.
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Scan/correct
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Variable fields
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VARIABLE FIELDS
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Field
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What to do
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007
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Check if map is a facsimile or a view
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034
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Should match 255
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043
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Add/Scan/correct
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052
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Further explanation
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245 |h
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Add
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255
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Add/Scan/correct |a.
Add/Scan/correct |b
Add |c if present on map; accept if present on record
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500
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Scan/correct; add if not present in record
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500
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Title from note – Add/Scan/Correct
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This page is part of the MIT
Cataloging Oasis. Please send your comments!
Submitted by Rebecca L. Lubas. Maintained and
last updated by Gordon Thomas on 1/18/2001.