This page constitutes a prescriptive listing of the appropriate marc tags for monograph catalogers at the MIT Libraries.
FIXED FIELDS
LC
LC CIP
CONTRIBUTED
Biog:
Scan/Correct
Scan/Correct
Scan/Correct
BLvl:
Ignore
Ignore
Ignore
Conf:
Verify/Correct
Verify/Correct
Verify/Correct
Cont:
Scan/Correct
Scan/Correct
Scan/Correct
Ctrl:
Ignore
Ignore
Ignore
Ctry:
Correct
Correct
Correct
Dates:
Verify/Correct
Verify/Correct
Verify/Correct
Desc:
Scan
Scan
Scan
DtSt:
Correct
Correct
Scan/Correct
Elvl:
Scan
Scan
Scan
Fest:
Ignore
Ignore
Ignore
Form:
Correct
Correct
Correct
Gpub:
Ignore
Ignore
Ignore
Ills:
Scan/Correct
Scan/Correct
Scan/Correct
Indx:
Scan/Correct
Scan/Correct
Scan/Correct
Lang:
Correct
Correct
Correct
Mrec
Ignore
Ignore
Ignore
Srce:
Ignore
Ignore
Ignore
Type:
Ignore
Ignore
Ignore
VARIABLE FIELDS 006
LC/LC CIP/CONT: Accept.
007
LC/LC CIP/CONT: Accept.
010
LC/LC CIP/CONT: Accept.
020
LC/LC CIP/CONT: Accept.
NOTE:If you search by ISBN but need another search key to retrieve record, add if easily verifiable.
041
LC: Accept
LC CIP: Accept
CONT: Verify/add086
LC/LC CIP/CONT: Accept.
090
LC/LC CIP: N/A
CONT:Verify*, edit as necessary*NOTE: Always check Advance: if base call number is present and makes sense for the item in hand, check cutter against MIT index and LC cutter table (in that order). Adjust cutter to fit into MIT index. If MIT index lacks a clear pattern, prefer LC cutter table, otherwise, prefer index.
099
Use as required for formatting/other requirements.
100
LC: Accept.
LC CIP: Verify choice and form of main entry if difference exists between 245 $c and piece in hand.
CONT: Verify choice and form of main entry.
1.Check LC NAF; if match, accept.
2.Check Advance author index. If no conflict, accept. If possible conflict, investigate and establish name based on MIT catalog.110
LC: Accept (if entry is for meeting name, follow 111 guidelines)
LC CIP: Verify choice and form of main entry if difference exists between 245 $c and piece in hand. (If entry is for meeting name, follow 111 guidelines)
CONT: Verify choice and form of main entry.
1. Check LC NAF; if match, accept.
2. Check Advance author index. If no conflict, accept. If possible conflict, investigate and establish name based on MIT catalog. (If entry is for meeting name, follow 111 guidelines)111
LC: If item is for Engineering or Science: Check entry in Advance. If match found, use Advance call number with adjusted date. If no match found, use judgement to determine whether conference is ongoing/numbered. If ongoing, check LC NAF for alternate forms of name; re-check Advance as appropriate. If match found on alternate form, use Advance call number with adjusted date. If no match found on alternate form, acccept LC call number, adjusting date if necessary.
If item is for other locations: accept, adjusting call number date as necessary.
LC CIP: Verify choice and form of main entry if difference exists between 245 $c and piece in hand. If item is for Engineering or Science: Check entry in Advance. If match found, use Advance call number with adjusted date. If no match found, use judgement to determine whether conference is ongoing/numbered. If ongoing, check LC NAF for alternate forms of name; re-check Advance as appropriate. If match found on alternate form, use Advance call number with adjusted date. If no match found on alternate form, acccept LC call number, adjusting date if necessary.
For other locations: accept, adjusting call number date as necessary.
CONT: Examine t.p.; verify choice of main entry. Verify form. If item is for Engineering or Science: Check entry in Advance. If match found, use Advance call number with adjusted date. If no match found, use judgement to determine whether conference is ongoing/numbered. If ongoing, check LC NAF for alternate forms of name; re-check Advance as appropriate. If match found on alternate form, use Advance call number with adjusted date. If no match found on alternate form, or if name not in LC NAF, establish conference name according to AACR2 and LCRIs. Acccept or edit call number following instructions for 090 CONT, adjusting date if necessary.
For other locations: check LC NAF for form of name. If not in LC NAF, check Advance for match. If no match found, establish conference name according to AACR2R and LCRIs. Acccept or edit call number following instructions for 090 CONT, adjusting date if necessary.130
LC: Accept.
LC CIP: Accept.
CONT: Check Advance for entry and call number (if appropriate). Check LC NAF if necessary.240
LC: Accept.
LC CIP: Accept.
CONT: Accept if verifiable; if not, delete.245
LC: Correct/add titles, subtitles, and statements of responsibility as necessary. Add the medium (GMD) if necessary, including brackets. If the GMD is already present without brackets, add brackets.
LC CIP: Correct/ add titles, subtitles, and statements of responsibility as necessary. Add the medium (GMD) if necessary, including brackets. If the GMD is already present without brackets, add brackets.
CONT: Correct/ titles, subtitles, and statements of responsibility as necessary. Add the medium (GMD) if necessary, including brackets. If the GMD is already present without brackets, add brackets.246
LC: Accept.
LC CIP: Correct/ add. Do not convert existing 740 X1s to 246s.
CONT: Correct/add if. Do not convert existing 740 X1s to 246s.260
LC: $a: verify/edit. $b: verify/ ignore variations in form. $c: verify/correct if necessary.
LC CIP: $a: verify/edit if necessary. $b: verify/ ignore variations in form. $c: verify; correct if necessary.
CONT: $a: verify/edit. $b: verify/ ignore variations in form. $c: verify..300
LC: $a: verify/correct. $b: if on copy, accept as described. If item has easily ascertainable illustrations not indicated on copy, add. $c: If item and size notation look compatible, accept. Add if missing. $e: verify/add.
LC CIP: Add subfields a-e as appropriate. Where present, follow guidelines for LC, above.
CONT: $a: verify/correct. $b: if on copy, accept as described. If item has easily ascertainable illustrations not indicated on copy, add. $c: If item and size notation look compatible, accept. Add if missing. $e: verify; add.440 (unnumbered)
LC: Accept. LC CIP: Verify against item; accept if match. If not, establish and transcribe to appropriate 4XX/8XX field(s).
CONT: Verify against item; if match, check OCLC authority file or MIT catalog. If found, use established heading in appropriate 4XX/8XX field(s). If not found, establish and transcribe to appropriate 4XX/8XX field(s).440 (numbered)
LC: Search in MIT catalog. If found, follow call number practice and form of numbering. If not found, accept.
LC CIP: Verify against item; if match, search in MIT catalog. If found, follow call number practice and form of numbering. If not found, accept.
CONT: Verify against item; if match, check MIT catalog. If found, follow call number practice and form of numbering. If not found, check OCLC authority file. If found, use established heading in appropriate 4XX/8XX field(s). If not found, establish and transcribe to appropriate 4XX/8XX field(s).490 0 (unnumbered)
LC: Accept.
LC CIP: Verify against item; accept if match. If not, establish and transcribe to appropriate 4XX/8XX field(s).
CONT: Verify against item; if match, check OCLC authority file or MIT catalog. If found, use established heading in appropriate 4XX/8XX field(s). If not found, establish and transcribe to appropriate 4XX/8XX field(s).490 1 (unnumbered)
LC: Accept.
LC CIP: Verify against item; accept if match. If not, establish and transcribe to appropriate 4XX/8XX field(s).
CONT: Verify against item; if match, check OCLC authority file or MIT catalog. If found, use established heading in appropriate 4XX/8XX field(s). If not found, establish and transcribe to appropriate 4XX/8XX field(s).500
LC;LC CIP; CONT: Unless specified below, accept order and wording as on record, unless inaccurate or misleading. For AACR2 records, if source not given for quoted notes, don’t add. If using contributed copy, delete other libraries’ copy specific notes. Delete rare books notes, e.g. binding info. Add notes as necessary to justify additional added entries.
502
LC;LC CIP; CONT: Add if necessary.
505
LC: Accept; for multi-volume sets, accept existing contents and add additional contents based only on volumes in hand.
LC CIP: Accept; for multi-volume sets, accept existing contents and add additional contents based only on volumes in hand.
CONT: Accept; for multi-volume sets, accept existing contents and add additional contents based only on volumes in hand.533
LC: Verify/correct.
LC CIP: Verify/correct.
CONT: Verify/correct.538
LC: Accept; do not add.
LC CIP: Accept; do not add.
CONT: Accept; do not add.546; 550
546 (language note); and 550 (issuing body) are new to monographs. If this information is on existing copy as 500 notes, leave. If adding this info, input in correct new field(s). If information that should be in a 502, 504, 505, or 533 field appears on copy as a 500 note, correct tag.
590
LC;LC CIP;CONT: Add when necessary based on local procedures.
6xx
LC;LC CIP: Accept.
600
CONT: Verify form and author/title subfields:
1. Check LC NAF. If match, accept.
2. Check appropriate Advance indexes. If no conflict, accept. If possible conflict exists, investigate and establish name based on MIT catalog. Do not verify subdivisions.610
CONT: Verify form and author/title subfields:
1. Check LC NAF. If match, accept.
2. Check appropriate Advance indexes. If no conflict, accept. If possible conflict exists, investigate and establish name based on MIT catalog. Do not verify subdivisions.611
CONT: Verify form and author/title subfields:
1. Check LC NAF. If match, accept.
2. Check appropriate Advance indexes. If no conflict, accept. If possible conflict exists, investigate and establish name based on MIT catalog. Do not verify subdivisions.630
CONT: Verify form:
1. Check LC NAF. If match, accept.
2. Check appropriate Advance indexes. If no conflict, accept. If possible conflict exists, investigate and establish name based on MIT catalog. Do not very subdivisions.650
CONT: Verify form; do not verify subdivisions:
1. Check Advance subject index. If match, accept.
2. If no match, check LC NAF. Accept established heading. If no match, delete field from record.651
CONT: Verify form; do not verify subdivisions:
1. Check Advance subject index. If match, accept.
2. If no match, check LC NAF. Accept established heading. If no match, delete field from record.700
LC: Accept.
LC CIP: Examine chief sources. Verify form by comparing entry from on-line record and the form in which it appears on piece in hand.
CONT: Examine chief sources. Verify form by comparing entry from on-line record and the form in which it appears on piece in hand.
1. Check LC NAF; if match, accept.
2. Check Advance author index. If no conflict, accept. If possible conflict, investigate and establish name based on MIT catalog.710
LC: Accept. [Note: if entry is for meeting name, follow 111 guidelines]
LC CIP: Examine chief sources. Verify form by comparing entry from on-line record and the form in which it appears on piece in hand. [Note: if entry is for meeting name, follow 111 guidelines]
CONT: Examine chief sources. Verify form by comparing entry from on-line record and the form in which it appears on piece in hand.
CONT: Verify choice and form of main entry.
1. Check LC NAF; if match, accept.
2. Check Advance author index. If no conflict, accept. If possible conflict, investigate and establish name based on MIT catalog. [If entry is for meeting name, follow 111 guidelines]711
LC: Accept.
LC CIP: Examine chief sources. Verify form by comparing entry from on-line record and the form in which it appears on piece in hand.
CONT: Examine chief sources. Verify form by comparing entry from on-line record and the form in which it appears on piece in hand.
1. Check LC NAF; if match, accept.
2. Check Advance author index. If no conflict, accept. If possible conflict, investigate and establish name based on MIT catalog.730
LC: Accept.
LC CIP: Accept.
CONT: Verify:
1. Check Advance. If match, accept.
2. If no match, check LC NAF or OLUC.8XX (numbered)
LC; LC CIP: Search MIT catalog. If found, follow call number practice and form of numbering. If not found, accept.
CONT: Search MIT catalog. If found, follow call number practice and form of numbering. If not found, check OCLC authority file. If found, use established heading and form of numbering. If not found, establish.8XX (unnumbered)
LC; LC CIP: Accept.
CONT: Search MIT catalog. If found, follow call number practice and form of numbering. If not found, check OCLC authority file. If found, use established heading and form of numbering. If not found, establish.
Please send us your comments!
Back to the MIT Cataloging Policies & Procedures page.
Maintained by Gordon Thomas and last updated on 970516.