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Circulation Committee

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* Circulation Committee
cir-lib@mit.edu








 MIT Libraries

Circulation Committee

C-Space

Patron Registration Guidelines by Patron Category

AFFILIATES
AFFILIATES, DEPENDENTS
BOSTON LIBRARY CONSORTIUM (BLC)
DIBNER INSTITUTE STAFF AND FELLOWS
DRAPER LAB STAFF
GUEST, NON-REGISTERED STUDENTS
HARVARD, CROSS-REGISTERED STUDENTS
HARVARD, “RECIPROCAL AGREEMENT” PATRONS
HAYSTACK OBSERVATORY STAFF
INTERPHASE STUDENTS
LINCOLN LAB STAFF
MIT, ALUM
MIT, FACULTY AND STAFF
MIT, RETIREES
MIT, STUDENTS
MITES Program Participants
PRIVILEGE CARD PATRONS (P-CARD)
SUSTAINING FELLOWS
UNPAID STAFF
VISITING SCHOLARS/STAFF
WELLESLEY, FACULTY AND STAFF
WELLESLEY, STUDENTS
WHITEHEAD INSTITUTE STAFF


AFFILIATES

Patron may register at any circulation desk.

NOTE: Affiliates Cards are GOLD

The following are considered MIT Affiliates AND have borrowing privileges:

  • Spouses and domestic partners of MIT students
  • Spouses and domestic partners of MIT employees, retirees and appointed international visitors
    Note: MIT permits spouses, as well as partners, of MIT employees, students, retirees and appointed international visitors to obtain an MIT affiliate card, which entitles them to full borrowing privileges. To obtain the card, the spouse or partner must apply at the MIT Card Office, W20-021. The applicant should provide identification and proof of affiliation, but need not be accompanied by the MIT employee, student, retiree or appointed international visitor to apply for the card. Affiliates should telephone the MIT Card Office (253-3475) in advance to confirm the documentation necessary to obtain the card.

  • ARAMARK employees at MIT
  • Harvard-MIT Division of Health Sciences and Technology (HST) teaching faculty with primary appointment outside MIT.
  • MIT religious counselors.
  • Technology Children’s Center employees.
  • University Film Study Center employees.
  • Academic Affiliates (SEE Visiting Scholar*)

The following are MIT Affiliates and DO NOT have borrowing privileges:

  • Voucher/Casual Employee (People who do not have an HR record and can not be billed for replacing books/fines)
  • Conferences (People who are here for a month or less for a conference)
  • Contractor (People who are temporarily employed to build a new wall, the Poland Spring guy)

ID Required: applicant must show MIT ID card (these are GOLD) with photo and magnetic strip. “Affiliate” may be printed on the front of the card. The Affiliate category will be printed on the back (Make sure they are an Affiliate category which CAN borrow).

Registration:
· ID number on front of card. Permits student access to Your Account.
· Patron status: MIT other (03), Patron type: MIT Other – Affiliate (3A)
· Expiration date: same as the MIT spouse/partner or 6/30 of the current academic year for non-spouse/partner.
· Note field: If the individual is an affiliate of an MIT student or employee enter the name and ID number of the affiliate (i.e. Affiliate of…), or enter name of affiliated organization (ie. Technology Children’s Center, HST, etc.)


AFFILIATES, DEPENDENTS

Patron may register at any circulation desk.

This category includes:
· Dependents of MIT students
· Dependents of MIT employees and retirees

ID Required: The parent accompanies the child and presents MIT ID requesting borrowing privileges vouching his/her status.

Borrowing Card Issued: Gray plastic MIT Libraries card with barcode affixed.

Registration:
· Patron Status: MIT Other (03); Patron Type: MIT Other: Affiliate (3A)
· Expiration Date: same as that of the parent or 6/30 of the current academic year, whichever comes first.
· In Note 1 of Global Information enter name and MIT ID number of the parent.


BOSTON LIBRARY CONSORTIUM (BLC)

These patrons can only be registered at Hayden Library.

ID Required: Boston Library Consortium Card with BLC logo, current expiration and picture id.

Borrowing Card Issued: Plastic MIT Libraries card with barcode affixed and expiration date sticker on top right corner of card.

Registration:
· Patron status: Boston Library Consortium (06); Patron Type: name of university or institution listed below.

  • Boston College (6A)
  • Boston Public Library (6B)
  • Boston University (6C)
  • Brandeis University (6D)
  • Brown University (6E)
  • Northeastern University (6F)
  • State Library of Massachusetts (6G)
  • Tufts University (6H)
  • U Mass Amherst (6I)
  • U Mass Boston (6J)
  • U Mass Dartmouth (6K)
  • U Mass Lowell (6L)
  • U Mass Worcester (6M)
  • Woods Hole/MBL (6N)

· Address: patron’s home address
· Address 2: address of patron’s home library
· Expiration date: use “valid until” date on patron’s Consortium identification card
· Global User Information (Note 1): enter patron’s institution and BLC card number (ex. Brandeis, C678); also enter note that patron may not borrow any materials from Rotch.

Restrictions:
1. BLC patron’s privileges DO NOT include borrowing from Rotch.
2. Their privileges do not allow them to borrow current reserve books, theses, journals, Lindgren or Music Library CD’s.
3. They can NOT place holds or recalls.
4. There is a 25 book limit on their borrowing privileges.

Note: When they are registered, BLC patrons are given a BLC flyer, along with their borrowing card, listing the MIT Libraries circulation regulations and the borrowing restrictions on their card. They should be informed verbally of these restrictions when registering to avoid misunderstandings later.


DIBNER INSTITUTE STAFF AND FELLOWS

Patron may register at any circulation desk.

ID Required: MIT photo ID, either staff or affiliate type. The ID number on front of the card permits student access to Your Account.

Registration:
· Patron status: MIT staff (02); Patron type: Dibner staff (2E).
· Expiration date: 6/30 of current academic year.



DRAPER LAB STAFF

Patron may register at any circulation desk.

Draper Lab employees are entitled to borrowing cards.
Affiliates of Draper Lab employees are NOT entitled to borrowing cards.
Draper Lab retirees should be registered as MIT retirees.

ID Required: Draper Lab employee photo ID

Borrowing Card Issued: Gray plastic MIT Libraries card with barcode affixed.

Registration:
· Patron status: MIT other (03); Patron type: Draper (3B)
· Expiration date: 6/30 of the current academic year



GUEST, NON-REGISTERED STUDENTS

Patron may register at any circulation desk.

ID Required: Letter from MIT faculty or research staff member on MIT letterhead confirming the individual is working with him/her. The note field of the patron record should indicate the name of the MIT faculty or staff member taking responsibility for any unpaid charges.

Borrowing Card Issued: Gray plastic MIT libraries card with barcode affixed.

Registration:
· Patron status: MIT other (03); Patron type: MIT other- See notes field (3F)
· Expiration date: date in letter.
· Note field: enter name of MIT faculty or staff member taking responsibility.


HARVARD, CROSS-REGISTERED STUDENTS

Patron may register at any circulation desk.

Any Harvard student registered for an MIT course is considered by the MIT Registrar as an MIT student and is entitled to an MIT ID. The Harvard student’s MIT ID will be indistinguishable from that of a regular MIT student ID.

ID Required: Current MIT photo ID card with magnetic strip. The ID number on the front of the card permits access to Your Account.


Registration:
· Patron status: either Graduate (04) or Undergraduate (05) student; Patron type: either undergraduate (5C) or graduate (4C) student cross-registered
· Expiration date: end of current term.



HARVARD, "RECIPROCAL AGREEMENT" PATRONS

These patrons are registered at Hayden only.

MIT has reciprocal agreements with certain Harvard University Libraries.

ID Required: current Harvard ID.

Borrowing Card Issued: red plastic MIT Libraries card with barcode and expiration date sticker affixed.

Registration:
· Patron status: Harvard Reciprocal (09)
· Patron type: either

  • Countway (9A)
  • Gordon McKay (9B)
  • Wolbach (9C)
  • Physics Research Library (9D)
  • Harvard Agreement (9E)
  • Harvard GSD Agreement (9F).
· Expiration date: 6/30 of the current academic year.

Restrictions: Reciprocal agreement patrons’ privileges DO NOT include borrowing current reserves, journals, MIT theses, or Music Library CD’s; they can place holds, BUT they CANNOT place recalls.

Note: When they are registered, Harvard “Reciprocal Agreement” card patrons are given a flyer, along with their borrowing card, listing the MIT Libraries circulation regulations and the borrowing restrictions on their card. They should be informed verbally of these restrictions when registering to avoid any misunderstandings.



HAYSTACK OBSERVATORY STAFF

Patron may register at any circulation desk.

ID Required: MIT photo ID with magnetic strip.

Registration:
· Patron status: MIT Staff (02); Patron Type: Haystack Staff (2F).
· Expiration Date: 6/30 of current academic year.

Note: Contract employees of Haystack Radio Observatory are issued a Haystack ID card at Haystack Observatory and not an MIT photo ID. Contract employees with only a Haystack ID card are NOT eligible for MIT library privileges.



INTERPHASE STUDENTS

Patron may register at any circulation desk.

Registration is the same as MIT students.


LINCOLN LAB STAFF

Patron may register at any circulation desk.

ID Required: MIT photo ID with magnetic strip. NOTE: Patrons may need to visit the MIT Card Office if the library track on their card hasn't been activated.

Registration:
· Patron status: MIT Staff (02); Patron Type: Lincoln Staff (2G)
· Expiration Date: 6/30 of current academic year.

Note: Contract employees of Lincoln Lab are issued a Lincoln Lab ID card at Lincoln Lab and not an MIT photo ID. Contract employees with only a Lincoln Lab ID card are NOT eligible for MIT library privileges.



MIT, ALUM

See P-Card.




MIT, FACULTY AND STAFF

Patron may register at any circulation desk.

Note: When registering a patron in this category ask if patron has a fixed term of appointment at MIT.

ID Required: MIT photo id with magnetic strip.

Registration:
· Patron status: MIT Faculty (01) or MIT Staff (02)
· Patron type: MIT Faculty (1A), MIT Visiting Faculty (1B), and MIT Staff (2A).
· Expiration date: 6 months from the end of month the patron registers.


MIT, RETIREES

Patron may register at any circulation desk.

Retired MIT faculty and staff members are entitled to borrowing privileges upon request. Privileges may be renewed for an additional two years upon request.

ID Required: MIT photo id with magnetic strip.

Registration:
· Patron status: MIT Faculty (01) or MIT Staff (02)
· Patron type: MIT Faculty Retired (1C), and MIT Staff Retired (2C).
· Expiration date: 2 years hence. Privileges must be renewed every 2 years.



MIT, STUDENTS

Patron may register at any circulation desk.

ID Required: Current MIT photo ID card with magnetic strip. The student’s library barcode number is encoded in the strip. The MIT Card Office (W20-021) will issue a new card if the MIT photo ID is lost.

Note: An MIT temporary ID card is acceptable early in the academic term. This is a white plastic card with no photo but with a magnetic strip encoded with a library barcode. An expiration date is printed on the front of the card. By that date, the temporary ID will be replaced with a photo ID with the same barcode number encoded. After that date, the temporary ID card should no longer be accepted; the student should be using their current MIT photo ID.

Registration:
In most cases, the patron record will automatically appear in the library system’s patron database, since it will be uploaded from the Registrar’s Office.
· Patron status: Graduate (04) or Undergraduate (05); Patron Type: MIT Graduate (4A) or MIT Undergraduate (5A).
· Expiration date: last day of the first month of the following term: 2/28, 5/31 or 9/30.



MITES Program Participants

These patrons are registered at Hayden only.

These patrons are high school students participating in a special summer program at MIT.

ID Required: None. Hayden receives a participant list from the MITES Office.

Borrowing Card Issued: Gray plastic MIT Libraries card with barcode affixed. Sometimes, summer program participants are issued a MIT card (with a picture of the MIT dome). Barcode can be affixed to this card instead of a gray card.

Registration:
· Patron status: MIT other (03); Patron type: MIT other – see notes field (3F)
· Expiration date: expiration date of program.
· Note Field: enter “MITES Program”



“PRIVILEGE CARD" PATRONS (P-Cards)

These patrons are registered in Document Services (14-0551) only.

The P-card is available to alumni, government employees, Industrial Liaison Program affiliates and others as well as to the general public. Fees for the card vary based on category of patron. Consult document services for current information.

Borrowing Card Issued: Yellow plastic MIT Libraries card with barcode affixed. Card is issued only at Document Services.

Registration:
· Patron status: P-Card (07)

  • Patron type: P-Card - MIT Alum (7A)
  • P-Card: Complimentary (7B)
  • P-Card : Government Agency (7C)
  • P-Card : Industrial Liaison Program (7D)
  • P-Card : Group Membership Program (7E)
  • P-Card: MIT Corporation (7F)
  • P-Card : OCLC Reciprocal Faculty Program (7G)
  • P-Card: NOALUM (7H)
    ·
Expiration date: (depends upon fee paid)

Restrictions: P-Card patrons’ privileges DO NOT include borrowing journals, current reserves, Music Library CD’s or MIT theses; they CANNOT place holds or recalls on items checked out nor can they renew books.

Note: When they are registered, P-card patrons are given a flyer, along with their borrowing card, listing the MIT Libraries circulation regulations and borrowing restrictions on their card. They should be informed verbally of these restrictions when registering, to avoid any misunderstanding later.

Alumni Cards issued by the MIT Id Card Office do not grant library borrowing privileges.



SUSTAINING FELLOWS

Patron may register at any circulation desk.

ID Required: Presents MIT Sustaining Fellow ID card.

Borrowing Card Issued: Place barcode on back of Sustaining Fellows ID card.

Registration:
· Patron status: MIT other (03): Patron type: MIT other – Sustaining Fellow (3C)
· Expiration date: 6/30 of the current fiscal year.

Note: The card is renewable yearly upon request.



UNPAID STAFF

Patron may register at Hayden Circulation only.

ID Required: Presents MIT photo ID card or letter on MIT letterhead from affiliated department which assumes responsibility and confirms dates of employment.

Borrowing Card Issued: If patron does not have MIT photo ID and presents letter as identification, use red plastic MIT Libraries card with barcode affixed.

Registration:
· Patron status: MIT other (03); Patron type: MITother – see notes field (3F)
· Expiration date: 6/30 of current academic year.
· Note Field: name and phone number of person assuming responsibility.



VISITING SCHOLARS/STAFF

Patron may register at any circulation desk.

ID Required: Presents MIT photo ID card or letter on MIT letterhead from affiliated department which assumes responsibility and confirms dates of visit.

Borrowing Card Issued: If patron does not have MIT photo ID and presents letter as identification, use gray plastic MIT Libraries card with barcode affixed.

Registration:
· Patron status: MIT other (03); Patron type: MIT other – visiting scholar (3D)
· Expiration date: 6/30 of current academic year.
· Note Field: name and phone number of person assuming responsibility.


WELLESLEY, FACULTY AND STAFF

Patron may register at any circulation desk.

ID Required: current Wellesley College ID card (no expiration date appears on the card) Call Wellesley Circulation to confirm status. (617) 283-2166.

Borrowing Card Issued: Gray plastic MIT Libraries card with barcode affixed.

Registration:
· Patron status: Either MIT faculty (01) or MIT staff (02)
· Patron type: Either Wellesley Faculty (1D) or Wellesley Staff (2D)
· Expiration date: 6/30 of current academic year.

Note: The card is renewable yearly upon request.



WELLESLEY, STUDENTS

Patron may register at any circulation desk.

Wellesley students have the same privileges as MIT students.

ID Required: current Wellesley College ID card (no expiration date appears on the card). Call Wellesley Circulation to confirm status. (617) 283-2166.

Borrowing Card Issued: Gray plastic MIT Libraries card with barcode affixed.

Registration:
· Patron status: Undergraduate (05); Patron type: Undergraduate student – Wellesley (5B)
· Expiration date: 6/30 of current academic year.

Note: Summer privileges may be extended until September 15 for students who have not yet graduated.



WHITEHEAD INSTITUTE STAFF

Patron may register at any circulation desk.

ID Required: Whitehead Institute employee ID card, or Whitehead Institute affiliate ID card.

Borrowing Card Issued: place patron barcode on back of Whitehead ID card above signature space.

Registration:
· Patron status: MIT other (03); Patron type: MIT other – Whitehead (3E)
· Expiration date: 6/30 of current academic year.

 

page maintained by cir-lib@mit.edu
last updated 07-May-2008