Timeline
Third Barton Transition
Timeline
The following timeline for the Third Barton Transition is ambitious and at this stage still incomplete. Items will be added to this timeline as they are scheduled. If you're looking for the timeline for the entire 3rd Barton Project click here.
You can also see a month by month version of the timeline here.
Please note that the training sessions listed below are 'train the trainer' sessions and are limited to a small group of staff. We will be scheduling widespread staff training in the coming months.
Dec 2000 -- Jan 2001 -- Feb -- Mar -- Apr -- May -- Jun -- Jul -- Aug -- Sep
| When: | Who: | What: |
| Dec 18, 2000 | Libraries/Ex Libris |
Kick off meeting |
| Dec 18, 2000 | Ex Libris |
Delivers documentation for ALEPH 500 version 12.4 12-18-00 -- Documentation available for 12.4 |
| Jan 3-5 2001 | Libraries/Ex Libris |
Systems analysis meetings 1-5-01 -- Systems analysis meetings held. More information about these is in the Jan 19 newsletter. |
| Jan 9 | Libraries |
Functional teams deliver sample data to Christine 1-16-01 -- Acquisitions and serial data delivered (see data page) Cataloging data delivered 1-23-01 -- Circulation data delivered |
| Jan |
Ex Libris/Libraries |
Delivery of file of publication patterns for matching purposes 1-24-01 -- Libraries receive file of Notre Dame titles 3/1/01 -- Libraries receive file of McGill and Boston College titles |
| by Jan 11 | Ex Libris |
Delivery of all manuals and documentation 1-11-01 - Question about 14.2 documentation sent to Ex Libris 1-16-01 - Libraries receive 14.2 Z tables (Oracle tables) needed for conversion purposes 1-30-01 - Libraries receive 14.2 documentation for systems functions 3-7-01 - Libraries received CD with all 14.2 documentation |
| Jan 15 | Libraries/Ex Libris |
Implementation plan complete 1-19-01 -- The implementation plan is basically this timeline plus some added documentation and revisions. |
| Jan 24 | Libraries/Ex Libris | |
| Jan 30 | Libraries/Ex Libris | Systems Librarian Part 1 Training |
| Jan 31 | Libraries/Ex Libris | GUI OPAC training - two sessions |
| Feb 1 | Libraries/Ex Libris | HTML customization training |
| by Feb 1 | Libraries/Ex Libris |
Conversion specifications completed for all data and delivered to Ex Libris 2-1-01 -- All configuration guides except for OPAC/Cataloging sent to Ex Libris; OPAC/Cataloging due 2-2-01 2-8-01 -- All configuration questionnaires sent to Ex Libris |
| by Feb 1 | Libraries |
Sample data delivered (50,000 records) 1-23-01 -- Sample bibliographic records delivered 2-1-01 -- All data delivered to Ex Libris except for eight files due to be sent 2-5-01 2-8-01 -- All data delivered to Ex Libris except for one file due to be delivered 2-8-01 or 2-12-01 2-12-01 -- Last file sent to Ex Libris |
| Feb 6-7 | Libraries/Ex Libris | Conversion analysis training |
|
by Feb 15* |
Libraries |
Hardware installed and tested 1-23-01 -- Hardware has arrived; continues to be installed by IS staff 1-24-01 -- Server handed to Ex Libris staff to begin installation of Oracle and ALEPH 500. |
| by Feb 22* | Libraries/Ex Libris |
ALEPH 500 and Oracle installed |
| * This is the date in the contract; in reality we'd like to get the hardware and software installed ASAP. | ||
| by March | Ex Libris | Software installed |
| Mar 6-7 | Libraries/Ex Libris | Cataloging part 1training |
| Mar 8 | Libraries/Ex Libris | Cataloging training for serials staff |
| Mar 13-14 | Libraries/Ex Libris | |
| by Mar 15 | Ex Libris | Load of Subset sample data |
| Mar 20-21 | Libraries/Ex Libris | Systems Administration part 2 |
| by Mar 30 | Libraries | Complete review results of sample data and report problems/required changes |
| Apr 1-19 | Ex Libris | Reviews reported problems and adjusts programs/conversion specifications and re-runs sample data as required |
| Apr 9-10 | Libraries/Ex Libris | Acquisitions training |
| Apr 12 | Libraries/Ex Libris | Cataloging 2 training |
| Apr 17-19 | Libraries/Ex Libris | Serials training |
| Apr 1-Apr 20 | Libraries | Extraction and initial processing of Full Load data files |
| Apr 20 | Ex Libris | Begin conversion of full load |
| May 1 | Libraries/Ex Libris |
Full test system available 5-14-01 - Full test system available |
| May 1 | Libraries | Last day to get regular orders to Monograph Acquisitions |
| May 1-2 | Libraries/Ex Libris | Circulation training |
| May 4 | Libraries/Ex Libris | Circulation training: ILL |
| May 14 | Libraries/Ex Libris | Cataloging training, pt.3 - tables |
| May 16 | Libraries | Last day for libraries to get RUSH reserve orders to Monograph Acquisitions |
| May 26-29 | Ex Libris |
Ex Libris reloads/reindexes full test load Delayed due to grammy being down. Will complete indexing by 6-3-01. |
| May 27 | Libraries | Completes reviewing results of full test load and reports problems/required changes |
| May 29 | Libraries/Ex Libris | Circulation training: Reserves |
| May 29 | Libraries | Last day for title changes, splits, and mergers. Last day to send new serial titles to Serials Cataloging. |
| Jun 1 | Libraries | Last day to place orders in ADVANCE |
| Jun 4 | Libraries | Last day for Acquisitions to receive and create invoices |
| Jun 4 | Libraries | Last day to add, modify, or delete bibliographic or authorities data. |
| Jun 5 | Libraries | Send 'in house edits' to LTI for processing. |
| Jun 5 | Libraries/Ex Libris | Reports training |
| Jun 5-7 | Libraries | Last day for Administrative Services to authorize/validate invoices |
| Jun 6 | Libraries | Off loading of bibliographic data begins. |
| Jun 6-7 | Libraries/Ex Libris | Table consulting |
| Jun 8 | Libraries | Run final reports for acquisitions. Run year-end closing in ADVANCE |
| Jun 11 | Libraries | Admin Serv. reviews final financial reports |
| Jun 12 | Libraries | Christine begins extraction of acquisitions data |
| Jun 15 | Libraries | Last day to add, modify, or delete barcoded items, journal check-in records, or reserve records. |
| Jun 17 | Libraries | Begin offloading all data except for circulation data. |
| Jun 27 | Libraries/Ex Libris | Final Data Load: Extraction and initial processing of final full data file (except Circulation) delivered to Ex Libris |
| Jun 28 | Libraries/Ex Libris | Final conversion begins |
| July 1 | Libraries | Circulation on Advance ceases |
| July 3 | Libraries | Circulation and circ-related data extracted and delivered to Ex Libris |
| Jun 3-8 | Libraries/Ex Libris | Conversion of circulation data |
| ongoing | Libraries | Training for staff in staff modules and OPAC |
| July 9 | Libraries/Ex Libris | ALEPH goes live |
| Jul 9-13 | Libraries | Test of final load - if necessary |
| Jul 18 | Libraries | Celebration of ALEPH going live |
| by Aug 31 | Libraries | Summary of lessons learned and issues to be resolved |
| Sept 1 | Libraries/Ex Libris | Final acceptance of ALEPH |
| TBA | Libraries/Ex Libris | API training |
Contact 3rdbc@mit.edu with comments.
Last updated 8/1/01