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Third Barton Transition Data Sample data from each functional area These records are a subset of the 50,000 sample records which Christine pulled out of ADVANCE and sent to Ex Libris Feb. 1. The sample data will be used to test our configuration in ALEPH and the data conversion during March and April. Serials Data (as given to Christine) Data (as given to Ex Libris) checkinbox.html copyset.html serclaim.html serord.html Data Maps Serials Data (copyset info, checkin boxes) Item Records (where checkin boxes live in Aleph) Testing Instructions Test Form for Serials Only Acquisitions Data (as given to Christine) Data (as given to Ex Libris) budget-sublib.html fund-trans.html fund.html invoice.html invoice-lines.html monoclaim.html monoord.html ordernotes.html receipt.html serord.html vendor.html Data Maps Order Records Vendor Records Invoice Records Fund Records Testing Instructions Test Forms Orders Vendors Invoices Budgets Circulation & Reserves Data (as given to Christine) Data (as given to Ex Libris) bills.html loans.html patron.html rbr.html Cataloging & Items Data (as given to Christine) Data (as given to Ex Libris) holdings.html items.html perma-items.html Data Maps Item Records Data Feeds This document illustrates the data feeds currently in and out of ADVANCE. Clean-up list This is a list of items from the different functional areas which should be cleaned up before, during, or after migration. Indexing Master list of all indexes (for each index, shows which MARC fields and subfields are included) Short list of indexes (complete list of direct, browse, and keyword searches) Ex Libris Documentation (link may not be the most current, see below) Documentation for 14.2 (our version of Aleph) is also available. Using either Windows Explorer or Word, look in the following directory: Network Neighborhood --> Libaxis1 --> ExLibrisDocs --> Documentation CD --> Functional Training Forms for Testing and Reporting The following forms are available as .rtf documents; you should open them in any version of Word you have. Special Test Forms for Serials and Acquisitions are above under their respective Data sections. Aleph Conversion Test - Sample Set fill in one form for each record you look at, even if all the data migrated perfectly Aleph Conversion Problem Report - Sample Set use this form to report any data that didn't migrate correctly; in most cases, forms should be returned to your team leader

Contact 3rdbc@mit.edu with comments. Last updated 01-07-06