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The Problem of Multiple Holdings lines in the GUI and Web OPAC displays
No Call
# vs. No call #
Items
migrated into Aleph with the small _c_. This is creating another PST line
due to this subtle difference.
Christine has run a global change on the holdings records - making everything have a capital C. This updated most of the items that were affected as well. However, there are still 1700 items that say "No call #" as they are not linked to their holdings. Most (over 1600) are marked with the temporary location flag, so they should be eventually cleaned up through the much longer list of other temp. items that DMS staff are working through. We can get these on a separate list and deal with them now if we want. There are also about 100 items with no holdings link and not marked with the temp flag, as well as 23 items that say "no call #". Someone should fix these.
Temporary
box checked
Many items migrated from advance with the temp box checked. This is a
known problem and a cleanup is in the works...but as there are 30,000
of them it will take some time. Processing should feel free to clean up
any of these we stumble across.
[From Beth: found some numbers....the good news is there were _only_ 20,652
items that appeared problematic, the bad news is we only managed to fix
less than 2K of them before downtime. Grace is still working on them,
so we're probably a little further along now.]
[From Christine: Quick update: 31657 items have a temporary location.
22565 appear not to be reserves, based on collection.]
ISSUE
vs. ISSBD
Issues bound in Aleph get ISSBD automatically. This can also be manually
assigned. This is creating another PST line.
After discussion with Tracy there does not to be an easy way of keeping the OPAC from displaying this. We need to think of something else.
Extra
space
There is also an issue with extra spaces in the half-classed call number.
This was caused by a "loader issue" in Advance, which SerCat
hoped to fix during migration, but didn't get to in time. Some items had
spaces in Advance and some did not. Migration separated the two and attached
them to different HOL's . If anything is linked to this incorrect record
it should be re-linked to the correct record, and then the holdings record
should be sent to Sercat for deletion.
No holdings
record
If items are not linked to a holdings record, this will create another
PST. Christine will run a report listing everything that doesn't have
a holdings record linked to it. That number appears to be somewhere around
7,600 items? or so. These are mostly journals and fiche. Plus, 10,000+
music scores. [Hum has 568 issues not linked, SCI has 210 - complete breakdown
is possible.] BAS will tackle the non-journal collections, as well as
the music score problem listed below. Processing will tackle the journal
collections.
Music
Scores
Of the 20,089 music scores...10,149 seem to have migrated with no HOL
link.. Will go on the cleanup list and I will notify Christie/Music. It
seems to be the "Mu pts" scores that didn't get linked properly.
Only 302 such items are linked, 10147 are not.
-Stephanie Hartman
