Barton Advisory Group

Barton Advisory Group
July 13, 2005

Present: Nina Davis-Millis, Darcy Duke, Charlene Follett (minutes,) Lisa Harrington, Kim Maxwell, Christine Moulen (chair,) Elke Pointek-Ma, Beth Siers.

Update on Version 16 Upgrade
Siers reported that testing on the test loader provided by ExLibris is going well. Problems being found now are things that we can identify and work around if necessary. The improved loader should come in the next service pack, approximately 3 weeks from this meeting.

Moulen reported that LTE's will install new production clients for the list of testers first. She also stressed that it is very important that staff *not* work on V.14 on Monday. To prevent this from happening, she will move the PC server to an alternate port for those testers who need to view data in Version 14 while testing. Version 14 Test is current as of 6/15/05.

Testers should concentrate on data first, and once that looks OK, try a few processes before she gives the rest of the staff the go-ahead. Serials Acquisitions won't look at patterns until Tuesday, due to the time needed to import these. Moulen should be able to turn on the public OPAC sometime on Monday. The RSC to LSA conversion will be run over the weekend, as well updating"Your Account" and running the order index and other administrative indexes.

CAMS Plans for Downtime
Siers anticipates that cataloging downtime will be 3-4 weeks. There will be no loads during our first live week; catalogers will continue to work in OCLC, concentrating on complex titles. The first fix (involving the matching process) will be in the next service pack. Once this is installed we can load the bibliographic records but not create items and holdings. For monographs, catalogers will manually paste the call # into the item, but there will be no holding records yet. Serials catalogers will create holdings and items from scratch and these will arrive fully functional. The other fix (items and Holding creation) will most likely be put into the next scheduled service pack. Once the items/holdings fix is installed we will run a catchup process over the previously loaded bib records, and then regular loading will be resumed.

Davis-Millis briefly joined the meeting and expressed her gratitude to the committee and other staff who worked to make this a relatively painless migration. Moulen will send an email announcement about going live to all-lib as soon as this meeting adjourns.

Plans for Day 1
List of testers was finalized. Moulen recommended that the group look at something old, something very recent and to check for things such as missing items, etc.. Serials should make holdings, link subscriptions and attach patterns, once they are available. Moulen emphasized that we may experience slow response time with any custom scripts. She will turn off any scheduled processes and will turn them back on after the backlog is indexed. Moulen will manually run and test such things as GOBI loads and invoice reports, before automating; reports may need to wait until Wednesday.

Next meeting: July 27, 1:30, Cubespace E25-131
Minutes: Wenger