Barton Advisory Group

Barton Advisory Group Minutes
March 30, 2005

Present: Nina Davis-Millis, Charlene Follett, Tracy Gabridge, Georgiana McReynolds (minutes), Christine Moulen (chair), Elke Pointek-Ma, Beth Siers, Rich Wenger.

1. Indexing

Re-indexing of version 16 must be done in order to accommodate a table change that will affect browse searching. BAG decided to re-index next weekend. Rich, with Beth's assistance, will supervise the re-indexing as Christine will be away at an ExLibris seminar. Christine reported that it will take a couple of weeks to complete the indexing process. Beth expressed the importance of testing the loaders as soon as possible in case ExLibris has to perform any fixes; loader testing will begin this weekend.

2. Version 16 testing

Testing has begun in acquisitions, serials, circulation, and cataloging. Processing testers will test all functions not related to serials starting next week. Circulation testers will discuss their findings at the next Circulation Committee meeting. No major problems have been found so far in any module. Charlene is reporting permissions problems to Christine to tweak as they are discovered.

Elke pointed out that publication patters will require extensive work.

Georgiana has tested the proxy borrower feature. Circulation staff will implement the feature in order to improve service to added borrowers and the faculty they serve. Tracy and Georgiana will work with Christine to test the new password feature in Your Account.

3. Version 16 training

Christine met with Jonah and Maria to discuss the next steps needed to train staff in the new version. Jonah and Maria will attend the next BAG meeting to continue the discussion. BAG needs to identify the following:
* Who will train?
* Who needs to be trained?
* Is training local and/or system-wide?

Next meeting April 13, 2005, 1:30-3. Hayden Conference Room. Minutes Gabridge