Barton Advisory Group

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Date: Tue, 01 Feb 2005 09:51:36 -0500
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From: Christine Moulen <orbitee@MIT.EDU>
Subject: Minutes Barton Advisory Group 1/19/2005
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Barton Advisory Group 1/19/2005

Present: Christine Moulen (Chair/Minutes), Charlene Follett, Tracy Gabridge, Kim Maxwell, Georgiana McReynolds, Elke Piontek-Ma, Beth Siers, Rich Wenger
Guests: Jonah Jenkins, Maria Rodrigues

Version 16 upgrade updates:

Ex Libris was about to begin indexing our upgraded test database. It will take a week or two to go through the entire indexing process.

Jonah & Maria joined us to discuss training, especially for those who will be testing the upgrade.
We have about 35 identified testers. Maria will schedule 4 general training sessions, about an hour each, once we know the system is ready for testing, currently expected the week of February 7. At least one session will be during a different week, in case of vacations. Christine will be a trainer for these sessions.
The general training will be followed by specific training for each functional area. BAG members will do this training for the testers in their area. Maria offered to help with scheduling if desired. Start to learn the new clients by using the pre-recorded training sessions from Ex Libris.
Christine will be visiting the LTE meeting the week of Feb. 7 so that they are ready to install the new client for testing staff.

Scheduling downtime for live server Solaris upgrade:
IS&T needs 2 days to upgrade the operating system on our live Barton server. This is both required in preparation for version 16, and necessary to keep in sync with the test server which was upgraded in December.
We discussed preferred weekend dates, given the beginning of Spring term. [This work has since been scheduled for Feb 12-13.]

Checklist for version 16 upgrade tasks:
Christine has started work on a spreadsheet and will send it around to the group for additions soon.

ALA briefs:
We discussed ALA sessions members has recently attended at the Midwinter meeting in Boston.
-ISBN13 - Beth & Charlene gained a greater understanding of the new 13-digit ISBN. It may have a larger impact than originally thought, and require programming by Ex Libris.
-EDI - Christine me with the NAAUG EDI taskgroup. It was mainly a planning meeting.
-IEEE - Tracy participated in discussions about the end of receiving IEEE proceedings publications in print next year. She discussed ways that IEEE can help libraries make the proceedings accessible through SFX and library catalogs as well as MIT's concerns about long term archival.

Next meeting:
Wed. Feb. 2. 1:30-3:00 (NEW SCHEDULE) at Hayden Conference Room.

Minutes: Elke

Questions? Contact us at barton-lib@mit.edu.