Barton Advisory Group

Barton Advisory Group - Minutes 8/18/04

Present: Nina Davis-Millis, Charlene Follett, Tracy Gabridge, Kim Maxwell, Georgiana McReynolds (minutes), Christine Moulen (chair), Elke Piontek-Ma

* Aleph documentation on the web
Nina reported that ExLibris is concerned that customers are placing Aleph documentation on world readable space thereby giving competitors knowledge of the product. BAG decided to continue to post training material and procedures on the staff web. While some of our documentation contains screen shots and descriptions of screens, we determined that this material is specific to our local procedures and is necessary to enable staff to perform their jobs.

* Barton as an SFX source
Tracy explained some of the background behind the Barton/SFX project. SFX would be turned on in Barton on the brief and full results screens as well as the availability screen. The feature would allow users to go from the print record to an electronic version and would also allow better access to urls from off campus. Some key decisions to be made involve the conditions that would make the SFX button appear and which services to offer on the SFX menu. In addition to members from BAG, others who will be involved in the decision making process will be Nicole Hennig, Jennifer Edwards, Darcy Duke, Austin Kim, and Rebecca Lubas. From BAG, Rich, Beth, Christine and Tracy will be involved. Nina will determine how and to whom the group will make recommendations.

* New item search in Barton
The new title search is live in Barton; the search covers all items that were run through the OCLC cataloging loader in the last 90 days. The search can be run by library, on items within a library, and across all libraries. The search also includes government documents and Books24x7 records loaded in the past 3 months.

* Access keys in Barton and the Library home page
Access keys are now available; see the accessibility features section of the help page <http://libraries.mit.edu/help/accessibility.html>

* Kerberos and Aleph
Christine has done some preliminary testing and now awaits word from ExLibris on how to implement changes to the production server. IS&T also needs to give the OK that Kerberos is working correctly. Christine will ask BAG members to do a bit of testing before we make this live for everyone.
Because all clients will need to be updated, as well as some password management changes, this is going to take some advance planning. Implementation should be coming soon, but not immediately.

* Display of HUM and SCI items in the OPAC
Christine has made changes on the test server to enable HUM and SCI items to display as Hayden Library. Elke will bring the details back to the Hayden Stacks Group for discussion.

Next meeting: Wednesday, September 1, 2004. 3:00 pm - Hayden Conference Room.