Barton Advisory Group

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Date: Mon, 06 May 2002 16:38:09 -0400
To: Kim Maxwell <kmaxwell@mit.edu>
From: Christine Moulen <orbitee@MIT.EDU>
Subject: Re: DRAFT BAG minutes 3/7/2002
Cc: barton-lib@mit.edu
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Barton Advisory Group met on Thursday March 7, 2002 at 9:30 in the Hayden Conference Room. Present: Finigan, Hartman, Kajosalo, Maxwell, Moulen, Siers

1. Test Server
Charles at Ex Libris did the Oracle set up. No further word on when Patch 4 will be available. There is no "Aleph" yet on the test server.

Christine talked to Jody about starting backup of the production server at 2:00 am. It would run from 2-6am, which would give us an hour to run some "overnight" jobs before 7 AM, one of which locks MIT01 for a few minutes. The OCLC load is done "manually" around 9 AM.

2. Item Processing Status
We will investigate a few that seem to have low counts [Note 5/6/2002: this project to clean up extraneous Item Processing Statuses is still ongoing.]

3. Reports
Joan is scheduling training sessions, beginning with financial data.

4. Program proposals for NAAUG
a. OPAC design - Erja and Tracy
b. reports - Christine and Kim
c. loaders - Beth
d. YBP loader - Christine and Charlene

5. Test Server - Patch 2 or 4?
Discussion ensued over whether to install Patch 2 or 4 on our test server. Ultimately Patch 2 prevailed, mainly because we don't expect to be ready to put patch 4 into production before acquisitions year end.

6. Fines
Concentrate on getting books back this year, rather than collecting fines. Publicize the amnesty.

7. Display of holdings
Since these minutes are for a meeting that happened two months ago, I'm a little fuzzy. The examples Stephanie was given seemed to have cleared themselves up before she could look at them and bring us screen prints, so it made it difficult to discuss. We revisited this topic at the May 2 meeting, which was more productive. One issue was cleared at the March 7 meeting. Acquisitions order items with old PO #'s in the call # field can cause 2 "availability" lines to appear. The Database Maintenance Section in BAS is working to clean these up. If you find one, you can either fix it yourself or report them to Beth. We're hoping to run a report of some kind to find them all in one fell swoop, but we aren't quite there yet.