Barton Advisory Group

X-Sender: darcy@po11.mit.edu (Unverified)
X-Mailer: QUALCOMM Windows Eudora Pro Version 4.2.2 
Date: Wed, 20 Jun 2001 13:53:15 -0400
To: all-lib@mit.edu
From: Darcy Duke
Subject: Barton Advisory Group Minutes, May 14, 2001
Mime-Version: 1.0
Content-Type: text/plain; charset="us-ascii"; format=flowed

Present: Darcy Duke (minutes), Michael Finigan, Charlene Follett, Georgiana McReynolds, Christine Moulen, Walter Powers, Sarah Shreeves (facilitator)


1. Members gave 3rd Barton Project updates:
a. Georgiana reported that the reserves group met and discussed some changes to the reserves pages;
 they also discovered there is a way to keep items in reserves and change the loan period, as well 
as the ability to add a period or semester.

b. Michael reported that the circ group is testing permissions; he and Irene have been 
experimenting with the offline transactions program and now need Christine to run it; 
Sarah came and talked to the Circ group about patron self-access (more on that in Sarah's 
update below).

 c. Darcy reported that the GUI OPAC group has been unable to update many files due to the 
ExLibris work currently going on; in fact, many of the files being used now are earlier updates 
that don't even reflect the changes that have been made.

d. Christine has been very busy extracting data from Advance and will soon be busy copying over 
the test database; the first test invoice to SAP went perfectly and she will be doing a second 
test soon; another test of the YBP load yielded the exact same errors as the first; she is also 
working on the final changes to the various conversion programs.

e. Sarah (with Christine, Carl and Eric) met with MIT's ITAG group which is the architecture group 
in I/S responsible for technical security issues.  This group was very concerned about patrons 
being able to update address information online - they want all address information to be done 
centrally from the Registrar and Human Resources; also, they want patron self access to be a 
service users must actively sign-up for, so the password should be something secure that they must
 get from library staff.

Additionally, Sarah said the demo of the new frameless OPAC was well received and looked very 
promising.

2. All staff meeting
The all staff meeting is on 6/27; Sarah would like all team leaders to talk briefly about the 
developments and changes in their functional areas and prep staff for what they can expect with 
Aleph, Nina will talk about training and Sarah will cover security issues - if any team leader will
 be absent or would not like to present, Sarah will be able to cover (but she will be out of town 
from 6/22 to 6/26 and so needs to get the information ASAP).

3. Permissions
a.  Since our real data  is in the process of being loaded, no one should be accessing or testing 
in those files right now.  The standard logins (OPAC_STAFF, CAT_STAFF, etc.) have been set up so 
that they only login to the files that are okay to use.

b.  All units should be rigorously testing their permissions.

c. Carl and David will soon need finalized lists of staff and their required permissions.

4.  Server vs. client changes
Customizations to Aleph that rely on tables only need to be made once, but changes to the client 
will require fixing every time a new upgrade is introduced.  Therefore, changes to the client 
should be thoughtfully decided upon.  Changing the names of buttons is an example of a client-side 
change.  Most changes to displays of fields, indexes, etc are table changes.

5.  Party planning
The party for Barton kick-off will be Friday, July 13th from 4-6pm in the Hayden courtyard.  
Sarah is working on food, drink and general merriment.


Next meeting: Thursday, May 21, 9:30-11:00, Barker Conference Room