Barton Advisory Group

To: all-lib@MIT.EDU
Subject: Barton Advisory Group Minutes, Mar. 1, 2001
Date: Tue, 20 Mar 2001 12:04:42 -0500
From: Walter Powers


Present: Darcy Duke, Erja Kajosalo, Kim Maxwell, Georgiana McReynolds,
Christine Moulen (presiding Chair), Walter Powers (minutes), Sarah
Shreeves, Beth Siers


1. Members reported on Team, and other apposite, activities:

       a. Georgiana will be meeting with the OPAC Team to discuss
          Reserves

       b. Beth reported that the Indexing Strike Force decisions have
          been charted; not yet applied (as of 3/1) in Aleph
       
       c. Erja reported the OPAC Team is working on displays; a
          sub-group is constructing mock-ups. The OPAC Training Group
          has divided into 2 units, one concentrating on training for
          the the staff OPAC, the other for the Web (public) OPAC

       d. Sarah met with Michael Finigan, Nina Davis-Millis, and Carl
          Jones to discuss patron authentication; decisions made in
          this area will have to go through Information Systems, and
          that is going forward. She has set up meetings with the User
          Groups to communicate about the new catalog.  She said that
          EXU data will be available for functional testing,
          as the MIT data being migrated should not be touched. She is
          working on a spreadsheet that will reflect staff time being
          spent on the 3rd Barton Project.

       e. Darcy met with Christine and Michael Pavelecky to discuss the
          report he will use for non-migrated interlibrary loan data;
          the ILL/Doc Delivery Team met to discuss training

       f. Kim met with Christine to discuss publication pattern data;
          a file of this data lent by Notre Dame had an approximately
          30% correspondence rate with MIT titles. She met with
          Christine, Charlene Follett, and Greg McClellan to discuss
          data that will be too long for Aleph character limitations
          in certain Acquisitions/Serials slots. She discussed interim
          check-in procedures with Sarah.  She convened a group
          (herself,Beth, Christine, Walter) to finalize the
          Barton-to-Aleph item data map.

       g. Christine met with most of the Teams to discuss reports they
          might need for her to create prior to migration. She has created
          logins for the OPAC Customization Group so that they can
          look at files on the server

2. The timeline for the freeze in Barton was reviewed by TSAC and
   found to be reasonable. Interim plans will be needed in all
   Depts. for the period that the system will be down. We will want to
   communicate to users during the interim period that the catalog may
   not be entirely up-to-date.  We will probably want to keep the
   frozen Advance Barton for a while after implementation of Aleph. We
   may want to phase in some services after Day 1 of the new system.

3. Not all the data to be tested is available yet in Aleph, as of 3/1;
   Christine is in continuing dialog with Ex Libris staff

4. Sarah asked that Team leaders give her a sense of who will need
   early GUI OPAC training in order to do testing. The training
   schedules for modules was reviewed; Sarah would like to meet with
   training coordinators for modules, to discuss rolling out staff training
   more broadly

5. A sub-group (Darcy, Georgiana, Sarah) was initiated to look at setting
   up the GUI OPAC display
   
6. The Case Tracker software for test reporting is still in
   process. Testers will use the forms available on the 3rd
   Barton Data page, submitted to Team leaders, in the interim.



Next meeting: Thursday, Mar. 15, 9:30-11:00, Barker Conference Room