Aleph Item Data Map
These are fields in the Item Records in Aleph. Acquisitions (both Mono and
Ser), Cataloging (both Mono and Ser), Circulation, Local Processing, RSC staff,
and probably others are out there creating, editing, and deleting Item Records
in Aleph. Unlike virtually any other record in Barton, Item Records are shared
by a wide variety of staff, making it very important we all understand how others
use the data stored in these records before we start changing it or deleting
it.
| Aleph Field Name |
ADV |
Data / Notes |
Responsibility /
Field Users
|
Limit (char)
|
|
Tab 1: General Information (1)
|
| Aleph Field Name |
ADV |
Data / Notes |
Responsibility /
Field Users
|
Limit (char)
|
| Barcode |
From both Items and Checkin Boxes |
Migration:
Checkin Boxes
Barcoded boxes migrated with a C at the beginning of the barcode,
e.g. C39080...
Non-barcoded boxes were assigned system number barcodes, e.g.
Item Records
All item records in ADV had barcodes of the 39080 variety, and all migrated
as such.
Current Use:
Items checked in through the SER module that don't get physical barcodes
are assigned barcode numbers by the system, or the type <sysno>-010,
<sysno>-020, etc.
|
everyone |
15
|
| Sub-library |
Library |
|
|
5
|
| Collection |
Collection |
|
|
5
|
| Call Number Type |
NA |
|
|
1
|
| Temporary Location CheckBox |
|
|
|
1
|
| Call Number |
|
|
|
80
|
| 2nd Call Number Type |
NA |
not in use |
not in use |
1
|
| 2nd Call Number |
NA |
not in use |
not in use |
80
|
| Copy Number |
|
|
|
5
|
| Enum.level.1 (a) (vol) |
see Tab 4 below |
|
|
20
|
| Enum.level.2 (b) |
see Tab 4 below |
|
|
20
|
| Description (also displayed in Tab 3) |
|
|
|
200
|
| Material type |
|
|
|
5
|
| Item Status |
Circ Code |
|
|
2
|
| Item process status |
No true equivalent |
|
|
2
|
| Hol Link |
NA |
|
|
NA
|
| |
|
|
|
|
|
Tab 2: General Information (2)
|
| Aleph Field Name |
ADV |
Data / Notes |
Responsibility /
Field Users
|
Limit (char)
|
| OPAC note |
|
|
|
200
|
| Circ. note |
|
|
|
200
|
| Internal note |
Checkin Box Note (Line 6) |
|
|
200
|
| Order number |
|
|
|
30
|
| Invoice key |
|
|
|
|
| Invoice note |
|
|
|
|
| Inventory number |
NA |
|
|
20
|
| Inventory date |
NA |
|
|
8
|
| Last Invent. Report date |
NA |
|
|
8
|
| Price |
|
|
|
10
|
| Statistics |
NA |
|
|
10
|
| Open Date |
|
|
|
8
|
| Update Date |
|
|
|
8
|
| |
|
|
|
|
|
Tab 3: Serial Information
|
| Aleph Field Name |
ADV |
Data / Notes |
Responsibility /
Field Users
|
Limit (char)
|
| Schedule |
NA |
|
|
5
|
| Subscription no. |
NA |
|
|
5
|
| Pages |
NA |
|
|
30
|
| Description |
see Tab 1 above |
|
|
200
|
| Issue Date |
|
|
|
8
|
| Exp. Arrival Date |
|
|
|
8
|
| Arrival Date |
|
|
|
8
|
| |
|
|
|
|
|
Tab 4: Serial Levels
|
| Aleph Field Name |
ADV |
Data / Notes |
Responsibility /
Field Users
|
Limit (char)
|
Enum.level.1 (a)(vol)
(also displayed in Tab 1) |
|
|
|
20
|
Enum.level.2 (b)
(also displayed in Tab 1) |
|
|
|
20
|
| Enum.level.3 (c) |
|
|
|
20
|
| Enum.level.4 (d) |
|
|
|
20
|
| Enum.level.5 (e) |
|
|
|
20
|
| Enum.level.6 (f) |
|
|
|
20
|
| Alt.enum.1 (g) |
|
|
|
20
|
| Alt.enum.2 (h) |
|
|
|
20
|
| Chron.level.1 (i)(year) |
|
|
|
20
|
| Chron.level.2 (j) |
|
|
|
20
|
| Chron.level.3 (k) |
|
|
|
20
|
| Chron.level.4 (l) |
|
|
|
20
|
What using the Save Defaults button will do for you:
What using the Refresh button will do for you:
What using the Update button will do for you:
We also need to create something about the MARC HOL records. We need to describe
how they were created, why there appear to be duplicates, etc. Is that already
documented somewhere?
Created by Kim Maxwell on December 28, 2001; last updated by Kim
Maxwell on January 4, 2002