Item Statuses in Aleph

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Current Use: As of Summer 2003, Status 16 is for Equipment.

Previously, Status 16 had been HDC7. We retired the status on 020222 with the following note: "Per Michael Finigan, the official word from both Moses and Jennifer is that RSC never did and never will use item status 16 (HDC7). Anything in HD is considered by default a lesser used item, with no need for such a quick turnaround."

As of 8/4/2004, Status 23 is for items on loan for 28 days with no renewal.

Formerly status 23 was going to be used for Term Loan, but the Change Due Date functionality in Circulation makes more sense. That version of Status 23 was retired 2/15/2002.

Migration: Nothing migrated with this status

Future Use: To be used exclusively by SerAcq in SERM processing (receipt history records). There are no loan privileges associated with 40, so it's impossible to check out. The items are there to be a record of the fact that we received a certain piece; the true item record will live on the bibliographic record for each monograph. (Note, as of 050824 we have not ever implemented this. Instead, all receipt history record bib records are suppressed and the Items are all Status=69)

Migration: Nothing migrated with this status

Current Use: Will be mainly used by Local Processing as they withdraw volumes of a serial. For example, Books in Print is a Latest Only Kept title. From an ACQ point of view, we need to keep the item record representing the receipt of the older editions. But from a public point of view, they don't need to see that we received the 1998/1999 ed. Changing the status to 67 suppressed the items from the public view while retaining the item records themselves (and the arrival information).

Migration: Nothing migrated with this status

Current Use: SerAcq uses this status to check in pieces for which no true item record is necessary. For example, we would check in the binder and initial pages of a looseleaf service with a status of 69 (see below), and then the weekly updating sheets would be checked in with a status of 68, which is suppressed from the public. From an ACQ point of view, we need to know we got the Jan. 7, Jan. 14, Jan. 21, etc. updates, but from a bibliographic and piece level point of view no true item record is necessary, since the "pieces" will be interfiled with the main volume.

Migration: All checkin boxes in ADVANCE migrated to Aleph as Item Records. Since many of these checkin boxes represented pieces for which there were equivalent item records, the boxes came over with an Item Status of 69 to suppress them from the public.

Current Use: When SerAcq checks in a serial, it is automatically given a status of 69 (assigned based on the default Item Status set in the Subscription Record). When the piece arrives at the Library, Local Processing changes the status to whatever is appropriate