To request an account on Barton, please fill out this form. Note that only certain staff are authorized to request Barton permissions. The staff authorized to make requests depends on the group of permissions being sought. See the description of permission groups below. Usually your supervisor will fill out this form on your behalf.
Click on [Explain] for a description of any section.
Your email address is needed to let us know who this request is coming from. Requests for permissions on Barton need to come from authorized staff members.[Return to form]
The username will be the name used by this person to login to Barton. This username should match the name used for Athena and email access. New staff members will need to have their Athena account set up before requesting a Barton account. Because Barton uses MIT's kerberos security system, the username must be unique, and registering for the Athena account first ensures this. For temporary staff we still recommend (require?) getting an Athena account. [Return to form]
Location will primarily be used to set you to the correct proxy for your permissions. E.g. at some locations the librarians also work at circulation, or circulation staff do processing. Branches are probably also special cases. [Return to form]
We ask whether the account is for a student or staff member so that certain permissions are set up properly. Temporary staff who need a Barton account may also have special circumstances, such as no Athena account, so this group is also included. [Return to form]
New account: To your knowledge, this person does not already have a Barton account.
New password: This person has forgotten their password and needs a new
temporary password to be assigned.
Modify permissions: This person already has an account, but needs additional, or reduced, access.
Reactivate: This person had an account in the past, left the Libraries staff (e.g. a student gone for the summer) and has returned to work. A new temporary password will be assigned.
Deactivate: This person will no longer be working for the Libraries, or will be leaving for a period of time (e.g. a student leaving for the summer). The account should be removed. [Return to form]
Another person with similar permissions: This is used to verify that the person is getting the correct permissions. The person with similar permissions should preferably work in the same unit. [Return to form]
The descriptions below should help to determine which level of permissions are needed and from whom they should be requested. If it is unclear who should authorize the permissions needed, see the Barton Advisory Group representative for the module.
| ACQ | |||
Acquisitions |
Permission group |
Authorized requestor |
[Return] |
| Serials staff- Access to acquisitions, items, and serials functions for serials acquisitions staff. | Asst. Librarian for Serials Acq. (Kim) | ||
| Serials student- Access to acquisitions, items, and serials functions for serials acquisitions, with limitations such as deletions. | Asst. Librarian for Serials Acq. (Kim) or certain Serials Assistants (Lisa) | ||
| Monographs staff- Permissions to create/update paid monographic orders, arrivals, claims, invoice entry. | Asst. Librarian for Mono. Acq. or Section Head Mono. Acq. (Charlene/Garry) | ||
| Monographs student- Permissions to create/update paid monographic orders, arrivals, claims, invoice entry. With certain limitations, especially deletions. | Asst. Librarian for Mono. Acq. or Section Head Mono. Acq. (Charlene/Garry)<\ /TD> | ||
| Serials supervisor- Serials staff permission above, plus permissions to create/update paid serial orders, and run various reports. | Asst. Librarian for Serials Acq. (Kim) | ||
| Monographs supervisor- Monographs staff permissions above, plus reporting. | Asst Librarian for Mono. Acq. or Section Head Mono. Acq. (Charlene/Garry) | ||
| Invoice authorization- Permissions to authorize payments of invoices. | Business Svcs. Administrator (Macrina) | ||
| Fund maintenance- Permissions to update fund accounting information. | Business Svcs. Administrator (Macrina) | ||
| CAT | |||
Branches |
Permission group |
Authorized requestor |
[Return] |
| Branch staff- Permissions for variety of processing activities, including circulation and journal check-in. | Branch Manager or staff | ||
| Branch students- Permissions for variety of processing activities, mainly circulation. | Branch Manager or staff | ||
| CAT | |||
Cataloging |
Permission group |
Authorized requestor |
[Return] |
| Monograph cataloging staff- Permissions for normal cataloging activities, including editing of MARC bibliographic, authority, and holdings records and items. | MARC Database Manager (Beth) | ||
| Monograph cataloging staff- Permissions for editing of MARC bibliographic, authority, and holdings records. By default, all tags will be allowed for bibs and authorities, none for holdings. Specify any differences on an individual basis. | MARC Database Manager (Beth) | ||
| Serials cataloging staff- Permissions for normal cataloging activities, plus access to serials subscriptions and patterns. | MARC Database Manager (Beth) | ||
| Monographs supervisor- Cataloging permissions above, plus utilities access such as reports. | MARC Database Manager (Beth) | ||
| Serials supervisor- Serials cataloging permissions above, plus utilities access such as reports. | MARC Database Manager (Beth) | ||
| CIRC | |||
Circulation |
Permission group |
Authorized requestor |
[Return] |
| Student- Circulation access for students | Circulation supervisor of local unit | ||
| Staff- Circulation access for circ. desk staff | Circulation supervisor of local unit | ||
| Supervisor- Circulation access for supervisors, including reports | Circulation supervisor of local unit | ||
| Reserves- Permissions for Reserves processing through the web interface. | Circulation supervisor of local unit | ||
| OPAC | |||
OPAC |
Permission group |
Authorized requestor |
[Return] |
| Standard- For those who need ONLY access to the OPAC client interface and no other staff modules. | Any Libraries staff member may have access | ||
| PROC | |||
Processing |
Permission group |
Authorized requestor |
[Return] |
| Local processing- Display access to most staff modules, update access in the serials and items modules | Divisional libraries processing supervisors, Branch librarian/processing staff | ||
| Local processing plus holdings- As above, plus the ability to work with holdings records. | Divisional libraries processing supervisors, Branch librarian/processing staff | ||
| SUBJ | |||
Subject selectors |
Permission group |
Authorized requestor |
[Return] |
| Standard display access- Display access to most staff modules, particularly acquisitions and budgets. | ?? | ||
| Plus circulation- As above, for units where librarians regularly staff the circulation desks. | Circulation supervisor of local unit?? |
Last updated 20040924.