In order to better comply with Institute policy (MIT Personnel Policy Manual, section 2.2.3) the Libraries will use a more specific format for the preparation of search reports for all administrative staff searches. The final search report should include all of the following components:

1. a description of the search plan used which itemizes those sources where the position was advertised and what other resources were used

2. names and titles of the search committee membership

3. applicant pool statistics, including the number of applications received, the number of minority and women candidates, and the relative standings of applicants

4. a list of all candidates interviewed and the pros and cons of their candidacy

5. the name and resume of the candidate of choice and a statement of the principal reason(s) for his or her selection over other finalists

6. the names and resumes of any minority candidates interviewed and a specific statement as to why they are not the preferred candidate

Items 1-3 will be compiled by the Libraries' Personnel Administrator. Items 4-6 are the responsibility of the Chair of the Search Committee (with the exception of providing candidate resumes). All items are to be completed prior to the search committee chair's formal recommendation to Steering Committee. The Chair should provide this documentation to the Personnel Administrator in order that it may be compiled and distributed to Steering Committee prior to the scheduled meeting. Once the committee's recommendation has been approved and an offer has been made and accepted, these items (1-6) which make up the final search report will be forwarded to the Institute Personnel Office and a copy maintained in the Director's Office files.

Last updated 980915