Administrative Services

Payroll

Contacts | Training & Documentation | Time Sheet Management | Time Groups | Policies | Procedures | Forms | MITemps

Contacts

ISSUE	CONTACT
General Procedural Issues	msrizzo@mit.edu , 3-5639 or jegallag@mit.edu , 3-4307
Policy Clarification & Application	rmdead@mit.edu , 3-9322
Pre-approvals: Overtime, Leave Without Pay, Vacation (and 5th Week Vacation) in Lieu of Sick	1. supervisor 2. department head 3. payroll-lib@mit.edu
Roles (time approver authorizations)	msrizzo@mit.edu , 3-5639
SAP Payroll Implementation	teampayroll-lib@mit.edu

Training & Documentation

• Online Simulations
• Quick Cards (modified to reflect library practices and policies)
  1. Support Staff Time Sheet Entry [pdf]
  2. Time Sheet Approval
  3. Employees: Time Sheet Correction [pdf]
  4. Approvers: Time Sheet Correction [pdf]

Time Sheet Management

• Time Sheet Entry
• Time Sheet Approval
• Time Sheet Correction
• Time Sheet History

Time Groups

SUPPORT STAFF	STUDENT WORKERS
AdminServices	AdminServices-stu
Aero	Aero-stu
ALS	ALS-stu
Archives	Archives-stu
CAMS	CAMs-stu
Dewey	Dewey-stu
DirOff	DirOff-stu
DocServices	DocServices-stu
ESL (Barker and Science Libraries)	ESL-stu
Humanities (includes Hayden Circulation)	Humanities-stu
Lindgren	Lindgren-stu
LSA	LSA-stu
Music	Music-stu
PresServices	PresServices-stu
Rotch	Rotch-stu
RVC	RVC-stu
STS	STS-stu

Policies

MIT Personnel Policy Manual

Application of specific policies for library employees:

• Applying Library Shift Differential (not yet available)
• Approval for Overtime
• Holiday Pay for Students
• Holiday Pay Within Alternative Work Week and Part-Time Schedules
• Making Up and Banking Time
• Pay for Planned Library Closures
• Using Vacation Leave in Lieu of Sick Leave

Procedures

• Completing Student Personnel Action Form (PAF)
• Student worker needs a SSN?
• Retention requirements: How long to keep financial records

Forms

• Student Personnel Action Form [refer to procedure for completing PAF]
• Student employment verification letter for SSN
  
  

MITemps

• MITemp Request Form
• Procedure for Completing MITemp Request Form
• Procedure for Supervisor Confirmation of MITemp hours

 

MIT HR Payroll Project - implementation information, procedures, documentation, training, etc.

MIT Libraries' Public web

MIT Libraries' Staff web