Administrative Services

Mail/Delivery Services

• Coordinates intra-library service with the MIT Libraries' system for the pick-up and delivery of library materials
• Manages incoming/outgoing domestic/ international mail deliveries

Information:

Addressing- MIT Libraries System
Campus Mailbox locations
Campus Map
Directories – Telephone, other MIT Publications
Directories - Other
Express Services
Independent Libraries & Reading Rooms at MIT
Mail Classes
Bulk Mailings
Shipping and Delivery
Handling Suspicious Mail
USPS Rate Change Information
Zip Codes

 

Directories – Telephone, Other MIT Publications

Delivery Services picks up the directories, publications listed below from the Bldg 14 Distributed Mail Center for delivery to Bldg 14 staff. All other library departments pick up their copies of these directories/publications from their Distributed Mail Centers.

Directories/MIT Publications
Boston White Pages Directory
Faculty and Staff Directory
MIT Bulletin
Student Directory
Tech Talk


Directories - Other
Area Code Information
Direct Dial Tie Lines
To request copies of:
other local directories call Verizon at 1-800-870-9999;
out of state or international directories call Verizon at 1-800-266-5765
MIT Offices & Programs (Blue Pages) MIT Certificate required
To view online full-listing see http://web.mit.edu/officesdir/

Mail Classes
Domestic
International Mail Processing Procedures:
As of May 1997 International Mail weighing 1 lb + must have a USPS Customs Sender's Declaration Form (PS Form 2976 May 1996) filled out before it can be processed for mailing by the Institute.
The person packing the material to be mailed must fill out both the green and white sides of the form and attach it to the package/envelope before putting it out for pick up by Delivery Services. Pieces without these USPS forms or forms with incomplete information will be returned to the Department.
If there is any doubt about the weight, please contact Delivery Services for assistance or to request a supply of forms.

MARKING
Clearly stamp/mark on address side of each piece with the mail class, i.e., "SURFACE MAIL",
"INTERNATIONAL AIR MAIL", in 3 places: top left but not interfering with the
return address, bottom extreme left, center approximately 1 1/2" above mailing label and on the
middle of the back side.

ADDRESSING
Addressee's name and address should be clearly written. International mailings should have the country name printed in capital letters, as the only information on the bottom line. The postal delivery zone, if any should be included with the city. For
Example:
Ms. Mickeala Mousse
117 Lyon Court
Edinburgh W1P6HQ
SCOTLAND
Return Address
Correct mailing address for MIT International mail should contain 5 lines:
1. Your name and/or department: Dusty Rhodes, Libraries
2. MIT and your building and room no.: MIT 14S-450 (NOTE: Do not write the words building and room number)
3. 77 Massachusetts Avenue
4. Cambridge MA 02139-4307
5. USA (USA is used in Return address for international mail only.)
The Form that must be attached to item is USPS Customs Sender's Declaration Form (PS Form 2976 May 1996)
Contact Delivery Services for forms.

Bulk Mailings
For large mailings and other print services contact Copy Technology Center
In addition to large mailings some of the programs available through the Copy Technology Center are:
Print on Demand / Course Readers / Copyright Clearance /
Institute Copier Program / Media Services /
Distance Learning Course Reader / Conference & Seminar Copy Service

Independent Libraries & Reading Rooms at MIT
Items to be mailed to Independent Libraries & Reading Rooms must
be put into an interdepartmental envelope for delivery by the Institute’s Mail Services.

Express Services
Departments wishing to use these services should make arrangements with them directly.
DHL
DHL Campus Express Center is located in 11-004, 617-253-2806
FedEx
UPS
U.S. Postal Service

Handling Suspicious Mail
The following safety advisory on anthrax was issued by MIT's Director of Public Safety Anne P. Glavin:
The Massachusetts Department of Public Health, in
conjunction with the Centers for Disease Control, has
issued some additional, helpful guidelines on the
handling of mail and when law enforcement authorities
should be contacted. Those guidelines have been
incorporated into this advisory.
See http://web.mit.edu/newsoffice/nr/2001/mailglavin2.html

USPS Rate Change Information
Summary of rate changes
Complete rate information

Zip Codes
USA
For International see http://www.mail/intl.shtml
Zip Code Look Up

 

MIT Libraries' Public web

MIT Libraries' Staff web