| Budget & Finance | ||
 |
• | Procurement |
| • | Reimbursements | |
| • | SAP (Systems Applications and Products) | |
MIT
Libraries' Public web
MIT Libraries' Staff web
Administrative Services
Budget and Finance:
ReimbursementsTravel Expense Voucher | Travel Advance | Request for Payment | Petty Cash | NIMBUS | OSP
Travel vouchers should be submitted within 2 weeks of completion of each trip. Complete and sign the travel voucher form, attach all original receipts, and send to Macrina Rizzo, 14S-326. Keep copies of the form and receipts for your own records until you receive reimbursement.
Travel forms and instructions.
Traveling outside of the U.S.? Try The Universal Currency Converter.
Need an advance? Fill out a Travel Advance Request form and send it to Macrina Rizzo, 14S-326. Travel advance requests must be received by the Travel Office at least four days before the check is to be picked up. Please allow an extra day for processing in Administrative Services.
Attending a local conference? When you do not have hotel, airline ticket, or an advance for registration fees, you can use a Request for Payment form (see below) for reimbursement… this includes mileage at $ 0.36/mile. Send the Request for Payment Form and receipts to Macrina Rizzo, 14S-326.
Need to cancel your trip? See the policy for Unused Non-Refundable Airline Tickets
See the MIT Travel site for links to make travel arrangements and for the Complete MIT Travel Policy.
The Request for Payment form is used to reimburse "for out-of-pocket expenses, for materials and services when use of a purchase order or travel voucher (or VIP card) is not possible, and when the use of petty cash is not feasible. Receipts or other documentation must be attached to this request." Send signed originals and any receipts/documents to Accounts Payable E19-545. Keep a copy for your records/account reconciliation.
Find the right G/L account by searching in either Excel or PDF format. Only use "Materials and Services" when a specific G/L is not available for your purchase.
Petty cash is appropriate for small dollar purchases. Chances are your library has a fund to cover these out-of-pocket purchases. Submit original receipts for approved purchases to the Petty Cash custodian for reimbursement. If your library doesn't have petty cash, fill out a petty cash slip (up to $50), have an authorized person sign the form, then take it and your MIT ID to the Cashier's Office to receive reimbursement.
The Cashier's Office is located at 10-180, hours are Monday - Friday, 9:00-11:40 a.m. & 12:00-4:00 p.m.
NIMBUS is the system of record for Institute budgets.
OSP is the MIT Office of Sponsored Programs.
This page was last updated March 20, 2003